[A. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT] [00:00:06] >> GOOD AFTERNOON, WELCOME, EVERYBODY. TONIGHT IS MONDAY APRIL THE 6TH, 2026 AT 6:30 P.M. WE'RE GOING TO CALL OUR COUNCIL MEETING TO ORDER. WE'LL DO A ROLE CALL. MS. CAMPBELL. >> HERE. >> HERE. >> -- IS NOT PRESENT TONIGHT. MS. CAMPBELL WOULD YOU DO US THE HON OUR OF DOING THE INVOCATION >> MOST GRACIOUS HEAVENLY FATHER. THANK YOU FOR BRINGING US TO THIS APPOINTED TIME AND WATCHING OVER US ALL DAY LONG, LORD WE THANK YOU FOR YOUR MERCY. WE THANK YOU FOR YOU'RE GRACE. WE ASK THAT YOU BE WITH US IN THE MIDST OF THIS MEETING, LORD THAT IT WILL BE WHAT YOU WANT IT TO BE AND DO OUR CITIZENS HERE IN THE CITY. WE LOVE YOU. WE PRAISE YOU AND WE GLORIFY YOUR NAME FOR ALL THAT YOU DO AND ALL THAT YOU'VE DONE AND IN YOUR SON JESUS NAME I DO PRAY, AMEN. >> MS. RODRIGUEZ. >> I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. [C. CITIZEN COMMENTS ] >>... THE CITY COUNCIL CANNOT DISCUSS ISSUES RAISED OR MAKE ANY DECISIONS AT THIS TIME. WE DO HAVE ONE REGISTERED SPEAKER, IF YOU CAN COME UP TO THE PODIUM. >> MY NAME IS DAVID. AND TEXAS. AND ABOUT 4 YEARS AGO I RECEIVED A PHONE CALL THAT I NEEDED TO GO TO THIS HOUSE TO PICK UP SOME PAPERWORK BECAUSE WE HAD TWO COUNCIL MEMBERS WHO DIDN'T PAY THEIR HOUSE TAXES. YOU GUYS ALL KNOW THAT I COME UP HERE AND MAKE AMERICA, THAT WAS RECOGNIZED BY THE COUNCIL. SINCE THEN I'VE GOT TWO PHONE CALLS FROM THIS PERSON THAT'S BEEN PRETTY OUTRAGED AND AND OUR CHILDREN HAS BEEN CALLED BY THIS PERSON. AND SINCE THEN, THIS PERSON HAS BROUGHT UP THE FACT THAT I WAS SUPPOSED TO TUCK OVER A BUILDING OVER HERE WHICH WAS A BIG LIE. EVERYBODY IN THIS TOWN KNOWS THIS HERE NEVER HAPPENS, NEVER WAS GOING TO HAPPEN. AND I'M JUST HERE TO SAY DO WE NEED MAYOR MARIO VAZQUEZ TO BE OUR MAYOR IN OUR CITY ANYMORE. I MEAN, HE'S THE BAD APPLE HERE IN THE CITY NOW. SO IF EVERYBODY HERE, THAT'S HOW Y'ALL VOTE. BUT IT'S NOT MY VOTE NO MORE. THAT'S THE PROBLEM THESE DAYS. YOU KNOW, WE GOT BAD APPLES GOING ON AROUND HERE. THANK YOU. >> AT THIS TIME WE HAVE THE [D. CONSENT AGENDA] AGENDA AND WE HAVE CONSIDERED APPROVAL OF MEETING MINUTES FROM MARCH 2026. >> I'M SORRY, WE ARE TRYING TO USE THE NEW VOTING SYSTEM. SO LET ME FIGURE IT OUT. [00:05:17] WE'LL HAVE TO HAVE A REGULAR VOTE. MOTION BY COUNCILOR MEMBER N NICHOLS. >> SECOND. >> THERE'S A MOTION BY NICHOLS TO APPROVE THE CONSENT AGENDA FROM MARCH 2026. ALL IN FAVOR. MS. CAMPBELL. >> FORE. >> FORE. >> MOTION CARRIED. >> LET'S MOVE ON TO PRESENTATION. [E. PRESENTATIONS] FIRST PRESENTATION OF AWARD OF EXCELLENS RECOGNIZED CITY LABOURIAN OLIVIA DANIEL AND LIBRARY ASSISTANT JE CEASE RIOS. PRESENTED BY WANDA RANDALL DIRECTOR. >> GOOD EVENING, MAYOR AND COUNCIL. TONIGHT WE WOULD LIKE TO RECOGNIZE OLIVIA DANIELS AND JE CEASE RIOS FOR THE OUTSTANDING WORK THEY ARE DOING AT THE LIBRARY. FOR THE FOURTH CONSECUTIVE YEAR, THE LIBRARY HAS RECEIVED THE ACHIEVEMENT OF LIBRARY EXCEL ENS A AWARD GRANTED BY THE TEXAS LIBRARY DIRECTORS. WE'RE IN THE TOP 20% IN TEXAS AS IT RELATES TO LIBRARY PROGRAMMING, BRINGING LITERACY TO ALL AGES WHICH IS AN OUTSTANDING ACHIEVEMENT FOR A CITY THIS SIZE AND FOR OLIVIA TO WORK SO HARD IN THIS COMMUNITY TO MAKE SURE WE EXCEED EXPECTATIONS WE WANT TO PAUSE TONIGHT AND RECOGNIZE OLIVIA AND JESUS FOR THE OUTSTANDING JOB THEY ARE DOING FOR THE RESIDENTS HERE IN THE CITY. NOT ONLY ARE THEY PROVIDING JBS AT THE LIBRARY BUT BY GOING OUT TO UNREACHABLE LOCATIONS TO GET TO THE LIBRARY TO MAKE SURE LITERACY IS TAKEN TO THE MOBILE PARKS HERE AND THE CITY OF HUTCHINS TO MAKE SURE WETHEY AR SEEING ALL THE RESIDENTS AND A FAITHFUL VOLUNTEER AND SOMETIMES PEOPLE FROM THE LIBRARY BOARD SO WE WANT TO PAUSE TODAY AND TO RECOGNIZE OLIVIA FOR THE HARD WORK AND DEDICATION THAT SHE'S BROUGHT TO THE CITY. THE PROGRAMMING HAS INCREASED BY 300% SINCE OLIVIA HAS BEEN THE LIBRARIAN HERE AT THE PLEAUBLIC LIBRARY. AND I THINK THAT'S AN AWESOME ACHIEVEMENT. WE HAVE HER HERE FOR OLIVE YA AND JESUS AND THE MAYOR IS GOING TO BE READING A PROCLAMATION. OLIVIA IF YOU WOULD LIKE TO COME UP AT THIS TIME. -- AND THE LIBRARY ASSOCIATION CONFIRMED ACHIEVEMENT OF LIBRARY EXCELLENS AWARD OF OUTSTANDING CONTRIBUTION TO THE PUBLIC LIBRARIES OF TEXAS. TEXAS MUNICIPAL ASSOCIATION ACHIEVEMENT OF LIBRARY OF EXCELLENS A WWARD. AND THE LIBRARIANS... TO PROVIDE SERVICES AND MARKETING AND INNO INNOVATION, COLLABORATIVE EFFORTS AND INTERPRETIVE SERVICES AND... >> AND EDUCATIONAL PROGRAMS. WHEREAS THE 516 PUBLIC LIBRARY SYSTEM IN TEXAS, TEXAS PUBLIC LIBRARY GIVE -- WHO HAVE ENTERED THIS YEAR'S AWARD. WITH THIS HONOR THE PUBLIC LIBRARY IN THE STATE OF TEXAS. MAYOR OF THE CITY OF HUTCHINS APRIL 6, 2026. [00:10:12] PUBLIC LIBRARY DAY FOR THE CITY. ENJOY THE PROGRAMS AND SERVICES. >> THANK YOU. APPRECIATE IT. >> OLIVIA, WILL YOU VISIT MY OTHER CITY'S LIBRARY AND RESEARCHED IT AND SHE TOLD ME SHE'S GOING TO COME BACK AND DO BETTER AND SHE'S WON EVERY YEAR SINCE SHE SAID THAT. I'M SO PROUD OF HER. >> THIS TIME WE MOVE ON TO ITEM THREE, WE HAVE A PROCLAMATION IN HONOR OF TELECOMMUNICATERS APPRECIATION WEEK AND THIS IS PRESENTED BY CHIEF PERRY. >> GOOCD AFTERNOON MAYOR AND COUNCIL. APRIL 12 TO 18TH IS RECOGNIZED AS TELECOMMUNICATIONS APPRECIATION WEEK AND TONIGHT THE PROCLAMATION BEFORE THE MAYOR RECOGNIZES THE HARD WORK OF TELECOMMUNICATER OFFICERS. WE COULD NOT DO OUR JOB WITHOUT HAVING THE COMMUNICATION PERSONNEL THAT WE HAVE AND THEY ARE OFTEN THE FIRST PEOPLE THAT OUR CITIZENS SPEAK TO WHEN THEY CALL FOR HELP OR CALL FOR ASSISTANCE FROM OUR PUBLIC SAFETY ABOUT ISSUES. SO GABBY, IF YOU WOULD COME FORWARD PLEASE AND ACCEPT THE PROCLAMATION THAT THE MAYOR IS GOING TO READ RECOGNIZING APRIL 12TH THROUGH THE 18TH AS TELECOM TELECOMMUNICATER WEEK. >> CHIEF, CAN YOU SAY HER NAME AND POSITION. >> GABRIELLE LOLES AND SHE IS A PUBLIC TELECOMMUNICATER. >> AND PRESERVATION OF PROPERTY FOR PUBLIC SAFETY WORK OF FIRST RESPONDERS. AND SAFETY OF OUR POLICE OFFICERS AND FIRE FIGHTERS AND TO PERFORM THE QUALITY OF EXCELLENT INFORMATION FROM CITIZENS WHO -- IN HUTCHINS. PUBLIC SAFETY, GREAT COMMUNICATORS ARE -- FROM POLICE OFFICERS TO FIRE FIGHTERS AND EMERGENCY MEDICAL PERSONNEL -- COMMUNITY SAFETY. PUBLIC SAFETY. AND COMMUNICATORS AND UNDERSTANDING OF A PERFO PERFORMANCE -- TO BE NATIONAL PUBLIC SAFETY TELECOMMUNICATERS WEEK IN HONOR OF THE MEN AND WOMEN WHO DID PROFESSIONAL -- FOR THE CITIZENS. ON THIS DAY OF APRIL 6TH, 2026. THANK YOU. >> THANK YOU, GABBY. WE COULD NOT DO OUR JOB WITHOUT YOU. THANK YOU [00:15:27] THIS? >> AT THIS TIME WE'LL MOVE ON TO ITEM FOUR. WE HAVE THE HUTCHINS PUBLIC SA SAFETY. >> PARKING IMPROVEMENTS. >> BUILDING PARKING IMPROVEMENTS PRESENTED BY CHIEF PERRY AND MARY ANNE. >> BACK ON JANUARY 5TH, WE BROUGHT A FEW DIFFERENT PROPOSALS BEFORE COUNCIL TO EXPAND PARKING AT THE PUBLIC SAFETY BUILDING AND AT THAT PARTICULAR TIME WE WERE TALKING ABOUT EXPANDING PARKING INTO THE SOUTH OF THE PUBLIC SAFETY BUILDING. DURING THAT DISCUSSION COUNCIL HAD REQUESTED THAT WE LOOK AT THE AREA ON THE EAST SIDE OF THE PUBLIC SAFETY BUILDING ON THE VACANT LOT THAT THE CITY OWNS. SO THESE ARE THE PARKING IMPROVEMENTS THAT WE TALKED ABOUT LAST TIME AND I WILL LET MARY ANN TALK ABOUT THE TWO DIFFERENT PROPOSALS FOR PARKING ON THE EAST SIDE AND MARY ANN, CORRECT ME IF I'M WRONG THIS ONE DOESN'T HAVE -- >> YEAH. SEEMS TO BE THE PREFERRED. SO I'LL JUST MOVE ON TO THAT ONE. I THINK. THIS IS EXISTING FACILITY HERE AND AROUND THE BACK SO WHAT WE DID IS WE TOOK THIS ENTIRE LOT, THIS ENTIRE PROPERTY TO THE EXISTING DRIVE THAT'S CURRENTLY HERE OFF OF -- IS THAT DENTON STREET. I DON'T HAVE MY GLASSES ON. SO WHAT WE DID IS WE PROVIDED A SECURED ENTRY GATE HERE FOR STAFF WITH COVERED PARKING ON THIS END AND THIS WOULD BE PUBLIC PARKING. ON THIS END. SO TO ENTER -- WE DON'T HAVE ENTRANCES UP HERE, BECAUSE WE DON'T WANT ANY CONFLICT WITH THE EXITING OF THE FIRE TRUCKS. SO WE'VE GOT ONE ENTRY AND EXIT OUT HERE. FOLKS WILL DRIVE THROUGH, PARK, PULL OUT AND AROUND AND EXIT THE SAME WAY THEY CAME IN. STAFF WILL PULL IN HERE, PARK, BACK UP AND THEN EXIT BACK OUT HERE. SO THERE WOULD BE A NEW SECURITY FENCE HERE WITH SIDEWALK AND STEPS DOWN AS WELL AS A NEW SIDEWALK UP HERE THAT CONNECTS TO THE EXISTING SIDEWALK TO GO ACROSS AND THEN YOU TRAVEL TO THE EXISTING SIDEWALK AND INTO THE BUILDING BACK IN HERE. SO WE DON'T HAVE ANY NEED FOR ACCESSIBLE PARKING OVER HERE BECAUSE THIS PARKING -- HANDICAP PARKING ALREADY EXISTS OVER ON THE SIDE. AND WE WILL HAVE TO LOOK AT THE LANDSCAPE BOARD REQUIREMENTS BUT WE EXPECT TO HAVE SOME PLANTING AND SOME GREEN SPACE HERE. WE DO KNOW FOR EVERY 10 SPACES YOU NEED A TREE AND A PARKING ISLAND. SO WE WOULD SHOW SOME PLANTING EXPECTING THAT WE WOULD NEED SOME. SO ESSENTIALLY THIS DRIVE ALREADY EXISTS AND WE'RE COMING TO HERE AND ALL OF THIS WOULD BE ENCLOSED AND SECURED. WE WOULDN'T BE TOUCHING ANYTHING BACK DOWN HERE AND THE SITE DROPS PRETTY DRAMATICALLY THIS WAY. WE FEEL LIKE THIS IS A REALLY GOOD SOLUTION. THERE IS A LITTLE BIT OF FILL THAT HAS TO HAPPEN AND THEN ENGINEERING CALCULATIONS BECAUSE THE RAIN WATER WOULD JUST RUN OFF TO THE BACK DOWN IN HERE. SO THIS IS JUST INITIAL CONCEPT STUDY. AND WE ANTICIPATE THE COST BEING SOMEWHERE BETWEEN 5 AND A HALF TO 700,000. THERE WILL BE PLANTING AND THINGS OF THAT NATURE. SO YOU KNOW, WE DON'T HAVE HARD COST ESTIMATES BASED ON THIS CONCEPT YET BUT THAT WILL BE THE NEXT STEP. >> MAYOR AND COUNCIL JUST TO QUICKLY RECAP, WE NEED THIS ADDITIONAL PARKING BECAUSE THE PUBLIC SAFETY BUILDING HOUSES THE EMERGENCY STORM SHELTER FOR THE BUILDING. THIS AREA FOR PARKING CANNOT ACCOMMODATE FOR THE NUMBER OF [00:20:05] PEOPLE THAT THE STORM SHELTER WOULD HOLD. THERE'S NO WAY FOR ANYWHERE TO PARK. CURRENTLY OUR FIRE PERSONNEL ARE HAVING TO PARK HERE BECAUSE THE CO PARKING BACK HERE FOR FIRE PEOPLE. SO THIS WOULD BE COVERED PARKING. AND THEN ALSO EMPLOYEE PARKING. YES. THIS IS SECURED BACK HERE. >> IT COULD BE OVERCLOSED, OVER FLOW FOR THE STORM SHELTER. COULD BE A MULTITUDE OF DIFFERENT REASONS FOR THAT PARKING THERE. >> YEAH AND WE CERTAINLY DON'T HAVE A PROBLEM DISCUSSING IT DURING THE RETREAT AS WELL WE WERE JUST BRINGING THIS TO THE COUNCIL NOW AS AN IDEA TO IMPROVE PARKING. >> THE PARKING ON THE EAST SIDE IS -- >> THE PARKING ON THE EAST SIDE. >> WHAT WE'RE TALKING ABOUT -- >> OH, HERE. YES. APPROXIMATELY 600 TO 700,000. IT REALLY ALL DEPENDS. >> FOR THE SIDE PARKING. >> FOR THIS ENTIRE. H M-HMM. THE LAST TIME WE PRESENTED WE HAD PARKING DOWN IN HERE THAT WAS JUST UNDER 500,000 OR SO. >> IT WOULD BE -- I DON'T HAVE A COUNT HERE, I'M SORRY. THAT'S 12, 24. >> 77 I BELIEVE IS WHAT IT IS. >> WE INCREASED IT BY ABOUT 30%, I THINK FROM THERE TO WHAT WE BROUGHT IN ORIGINALLY WHICH IS THIS. WE BROUGHT IN THREE DIFFERENT OPTIONS BEFORE. SO THIS REQUIRES -- THIS IS A FOUR FOOT DROP THIS RIGHT HERE WOULD BE A RAMP DOWN AND THIS WOULD BE A RAMP BACK UP. THIS IS A BETTER SPOT DUE TO DEGRADING IS LESS. I THINK THERE'S LIKE A 5 FOOT DROP FROM HERE TO THIS BACKSIDE. >> THE ORIGINAL PLAN IS SHOWING ON THE SCREEN NOW. >> YES. THIS IS LESS. YEAH. THIS IS LESS COMPARED TO THIS. YES. M-HMM. I THINK THEY WERE GOING TO BUILD IT TO GRADE AND THEN THE DRIVE WOULD SLOPE DOWN TO IT. >> WE HAD RAMPS AND THEN STEPS, I'M SORRY, HERE. ONE OF THESE. THIS. SO YOU HAVE TO PUT IN SIDEWALK AND THEN STEPS UP HERE TO GET TO THIS GRADE SO WE ARE GOING TO BE AT-GRADE TO EXISTING. >> NO, SIR. IT'S JUST A PRESENTATION. THAT TIME FRAME. PERFECT. OKAY. PERFECT. THANK YOU VERY MUCH, MAYOR AND COUNCIL. >> THANK YOU. >> AT THIS TIME WE MOVE ON TO [F. PUBLIC HEARINGS] ITEM F, OUR PUBLIC HEARINGS. OUR FIRST ITEM WE HAVE CONDUCTED PUBLIC HEARING REGARDING A REQUEST BY DAVID GRIFFIN AND GRIFFIN LAND SURVEYING REPRESENTING THE PROPERTY OWNER OF SORIANO FOR A REPLAT OF SORIANO ESTATES LOTS 1R1 AND 1R2 [00:25:09] IN THE SINGLE FAMILY RESIDENTIAL ZONING DISTRICT LOCATED SOUTH OF D OWMPT WDY FERRY AND EAST TROUT ROAD COMMONLILY DESCRIBED AS 2321 POST OAK ROAD AND IT'S PRESENTED BY THE BUILDING OFFICIAL. >> GOOD EVENING, MAYOR AND COUNCIL. MR. SORIANO WANTS TO SUB DIVIDE HIS LAND INTO TWO PARCELS. ONE PARCEL WOULD BE JUST SHY OF TWO ACRES WHERE HE HAS HIS CURRENT HOUSE IT'S A NEW BUILD, ABOUT 2 YEARS OLD SO PRACTICALLY NEW WE WANTS TO SELL THAT PIECE OF PROPERTY AND MOVE ONTO THE 10 ACRES NEXT TO IT AND BUILD A HOUSE THERE. >> NO, THIS IS OFF OF POST OAK. WINTER GREEN AND POST OAK. IT'S RIGHT PAST THE CURB. YEP, M-HMM. RIGHT PAST IT. THE STATION THERE. SO NO REZONING WOULD BE REQUIRED. YEAH, HE'S JUST SUB DIVIDING IT INTO TWO PARCELS. M-HMM. YEAH, HIS HOUSE NOW FACES POST OAK AND SO HE'S GOING TO TAKE TWO ACRES OFF THAT 12 ACRES, SELL THAT, AND THEN BUILD ANOTHER HOUSE ON THE TEN ACRES BUT THAT WILL FACE WINTER GREEN 'CAUSE IT'S A CURB THERE SO WINTER GREEN CURVES INTO POST OAK. ADJUSTED MOTION, A MOTION TO APPROVE OR DENY THE REPLAT FOR SORIANO ESTATES. >> WE HAVE TO -- WE HAVE TO MOVE ON TO ITEM B AND OPEN THE PUBLIC HEARING TO RECEIVE COMMENTS. O >> I HAVE NONE. >> OKAY SO AT THIS TIME WE'LL MOVE ON TO ITEM C AND IT'S ACTUALLY TO DISCUSS AND CONSIDER THE REQUEST BY MR. SORIANO FOR THE REPLAT OF SORIANO ESTATES, LOTS 1R1 AND 1R2. SORRY. TRYING TO OPEN THIS. IN YOUR STACK REPORT THERE IS A RECOMMENDED MOTION SUBMITTED BY STAFF. AT THE BOTTOM. IN THE GREEN. >> I MAKE A MOTION TO PROVE THE REPLAT OF SORIANO ESTATES LOTS 1R1 AND 1R2 MORE COMMONLY DESCRIBED AS 2321POST OAK ROAD. >> SECOND. MOTION BY MR. NICHOLS AND SECOND TO APPROVE THE ESTATE OF 2321 POST OAK. MR. CAMPBELL. >> FORE. >> MR. NICHOLS. >> FORE. >> MS. RODRIGUEZ. >> FORE. >> THANK YOU. >> OKAY SO AT THIS TIME WE'LL [G. REGULAR AGENDA] MOVE ON TO OUR REGULAR AGENDA ITEMS. OUR FIRST ITEM WE HAVE ITEM 6 DISCUSS AND CONSIDER A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO NEGOTIATING AND [00:30:01] EXECUTE AN AGREEMENT BETWEEN THE CITY AND LOTS ANDERSON FOR PROFESSIONAL DESIGN SERVICES TO ADVANCE THE CITY'S VETERANS MEMORIAL PROJECT. THIS ITEM IS PRESENTED BY WANDA R RANDLE. >> GOOD EVENING, MAYOR AND COUNCIL. ON THE 15TH OF DECEMBER OF 2025, THE COUNCIL APPROVED FOR THE CITY STAFF TO PROCEED WITH EXPLORING A DESIGN CONCEPT FOR A VETERANS MEMORIAL HERE FOR THE CITY OF HUTCHINS. AT THAT TIME WE RECEIVED APPROVAL TO MOVE FORWARD WITH LETORA ANDERSON LEADING US FORWARD IN THE EFFORT TO INCORPORATE THE COMMUNITY HERE RIGHT NEXT TO THE CITY HALL TO THE EAST OF US. UTILIZING A QUARTER OF ACRE WHICH IS ABOUT 10810,890 SQUARE FEET OF THAT SPACE. WE'VE DONE SOME WORK OF WHAT SHOULD BE PRESENTED ON TONIGHT BEFORE THE PRESENTATION I WANT TO BRING YOUR ATTENTION TO THE PACKAGE THERE ARE SOME THINGS THAT YOU WILL SEE FOR EXAMPLE WE'RE EXPLORING WATER FEATURES AND YOU'LL SEE A SPLASH PAD. THAT WOULD JUST COVER A SECTION WE WERE HAVING AS A PART OF THE DESIGN PHASE. WE'RE LEANING MORE TOWARDS FOUNTAINS IN THIS AREA. ALSO IN YOUR PACKAGE YOU'LL SEE A DOLLAR FIGURE THERE THAT SAYS 7 TO 9 HU00,000 AND THE COST IS TO 600,000 DOLLARS. SO TONIGHT I'LL BE PRESENTING TO YOU MS. LETORA ANDERSON AND SHE HAS A PRESENTATION AND SHE'LL ANSWER QUESTIONS AND I'LL BE HERE TO ANSWER QUESTIONS AS WE MOVE FORWARD. >> THANK YOU. IS IT GOING TO OPEN? CAN I CLOSE THIS. >> OH YES, SORRY. >> OKAY. I'LL SEE IF IT WORKS. I DON'T KNOW WHY IT'S NOT OPENING. HMM, MAYBE I NEED TO GET MY LAPTOP. >> IS IT NOT OPENING. >> IT IS NOT. I MAY HAVE TO GET MY LAPTOP. >> YOU CAN JUST PLUG IT INTO THAT HDMI. IT'S NOT YOU, IT'S US. >> ALL RIGHT, LET'S SEE. HOPEFULLY THIS IS IT, OKAY. [00:35:12] AND I'LL GO TO FULL SCREEN. OKAY. I APOLOGIZE FOR THAT DELAY. THANK YOU, COUNCIL AND MAYOR FOR ALLOWING ME TO DO THIS PRESENTATION TODAY TO TALK ABOUT THE VETERANS MEMORIAL CONCEPT DESIGN. TODAY I WILL COVER THE ANALYSIS PROCESS AND THEN A DESIGN PROCESS THAT LEADS TO THE RESULTING DESIGN AND I'LL GO OVER THE DESIGN ELEMENTS. SO THE PROCESS BEGIN WOULD ACTUALLY LOOKING AT THE INITIAL SITE AND DETERMINING WHERE IT WOULD BE LOCATED IN THE PROPERTY THAT IS EAST OF THE CITY HALL. AND SO INITIAL LY BEFORE I CAME OUT I WAS CONSIDERING KIND OF WHERE WOULD IT BE AND HOW CLOSE TO THE STREET IT NEEDED TO BE BUT BEFORE THAT I NEEDED TO REALLY UNDERSTAND THE SITE AND ONE OF THE THINGS THAT WE KNOW IS WE HAVE THE EXISTING DRAINAGE SWELL AND ALSO THE EXISTING TREES THAT ALIGN THAT DRAINAGE SWELL. AND SO THAT KIND OF LIMITS WHAT WE HAVE AS FAR AS WHERE THE TREES ARE AND THEN THE EDGE OF THE PROPERTY LINE. AND SO FOR OUR AREA OF APPROXIMATELY 10,000 SQUARE FEET THIS IS KIND OF THE AREA THAT WAS SELECTED TO FOCUS ON FOR THE DESIGN. ANOTHER THING THAT WAS CONSIDERED AS FAR AS CRITERIA IS AC ACCESS. UNLESS THERE WAS A PEDESTRIAN BRIDGE OR SOMETHING TO CROSS THE DRAINAGE, OF COURSE, VISITORS WOULD HAVE TO TAKE THE SIDEWALK SO POTENTIALLY CONSIDERING OKAY WHERE WOULD VISITORS PARK AND HOW WOULD THEY ACCESS THE SITE. AND THEN LASTLY, CONSIDERING A CONCEPT AND DESIGN, THE VIEWS ARE IMPORTANT BECAUSE ONE, IT DRAWS VISITORS IN AS WE'RE GOING PAST THE SITE BUT ALSO AS VISITORS ARE COMING TO THE SITE AND ALSO FOR CITY HALL, PEOPLE WHOM ARE HERE CAN ACTUALLY -- YOU KNOW, VIEW THE SITE THEMSELVES FROM THE BUILDING. SO WHAT WOULD THOSE VIEWS LOOK LIKE? AND THAT ALSO AFFECTED WHERE THE SITE WOULD BE LOCATED. FROM THERE I WENT INTO A MORE OF A FUNCTIONAL DIAGRAMMING TO REALLY UNDERSTAND THE SPACES, THE INTENT FOR THE SITE, THE REASON BEHIND THE SPACES AND HOW IT WOULD BE ORGANIZED AND SO ONE OF THE THINGS THAT WE NEEDED TO DETERMINE IS THE INTENT, WHICH IS TO TRIBUTE THE VETERANS OF HUTCHINS TEXAS OR VETERANS IN GENERAL. A PLACE THAT REPRESENTS, THE PAST, PRESENT AND ALSO FUTURE VETERANS TO COME AND HOW TO RELATE TO THE COMMUNITY WHICH IS REALLY APPRECIATION AND HONOR FOR VETERANS AND THEN HOW DO WE WANT THE SPACE TO BE EXPERIENCED. A PLACE FOR CELEBRATION, CELEBRATION, REFLECT, CONTEMPLATION, HAPPINESS. AND SO WHEN THINKING ABOUT THE VISION 'CAUSE THIS IS A COMMUNITY SPACE AND THERE'S AN EXPERIENCE THERE, THERE'S REALLY TWO GROUPS OF PEOPLE THAT VISIT A MEMORIAL SITE. YOU HAVE INDIVIDUALS WHO ARE HONORING FAMILY MEMBERS, FRIENDS, THOSE WHOM THEY KNOW SERVED IN THE MILITARY AND THEN YOU HAVE THOSE WHO SERVED THEMSELVES IN THE MILITARY. AND AS SOMEONE WHO WAS IN THE NATIONAL GUARD ONE OF THE EXPERIENCES I HAD WAS WORKING AT A VA CLINIC SO YOU HAVE THE MEMORIES OF THOSE OF LOVED ONES WHO HAVE PAST AND THOSE WHO ARE STILL LIVING WHO ARE VETERANS AND THEN VETERANS THEMSELVES. AND ONE OF THE THINGS I'VE NEVER FORGET IS ONE OF THE VETERANS WHO HAD BEEN MAYBE IN THE VIETNAM WAR YEARS AGO AND MEMORIES ARE STILL THERE AND DECADES LATER THEIR LIVES ARE STILL IMPACTED BY HOW THEY LIVE AND ALSO DURING MY TIME THERE WAS IRAQI FREEDOM, AFGHANISTAN AND TYPICALLY SOLDIER WHEN IS THEY COME BACK FROM COMBAT ARE SUPPOSED TO GO TO MENTAL HEALTH AND THOSE ARE THE PEOPLE I WOULD IS A SEE THEM AND THEN OLDER VETERANS. SO WHEN YOU THINK ABOUT A PLACE AS FAR AS VETERANS MEMORIAL, VETERANS WHO VISITED, THEY HAVE MEMORIES. THOSE MEMORIES ARE GOOD, THERE'S COMRADERY AND THEN THERE'S PROBABLY ALSO MEMORIES THAT ARE A LITTLE BIT MORE TRAUMATIC BUT ALL OF THOSE THINGS MAKE UP THE COMMUNITY AND KIND OF WHAT WE EXPERIENCE AS FAR AS VETERANS MEMORIAL. AND SO IN THE CENTER WHAT YOU SEE IS ON THE EXTERIOR OF THE SITE AND WE'RE KIND OF THINKING ABOUT HOW THE SPACES COULD BE INHABITED AS FAR AS MEMORIES AND TOWARDS THE CORE THERE'S THIS CONTEMPLATION AND IT'S LIKE A -- IT'S BLUE BECAUSE INITIALLY WHEN WE'RE THINKING ABOUT WATER, WHEN WE THINK ABOUT IT AS [00:40:02] RESTORATION, PSALM23, WHEN HE LEADS ME TO WATER HE RESTORES THE SOUL SO THAT COULD -- WHEN YOU THINK ABOUT IT THESE ARE THE TYPES OF SPACES WE WERE THINKING ABOUT. AND SO THEN WE GOT INTO THE ACTUAL ORGANIZATION OF PATH, WALKS, SEATINGS AND KIND OF WHERE THE MONUMENTS WOULD BE LOCATED. AND FOR THAT, IT WAS A DETERMINATION OF WHETHER THERE WOULD BE ACTIVITY SPACE TOWARDS THE MIDDLE AND THE IDEA OF A SPLASH PAD WAS CONCEIVED AS A COMPLEMENT TO THE WATER FEATURE AS FAR AS A POFOUNTAIN IS CONCERNED AND VISUAL AND THEN AS VISITORS COME INTO THE SPACE AS AN ELEMENT OF DISCOVER WHERE THERE'S THINGS THERE WILL SEE UP CLOSE THAT MAYBE WASN'T AS -- YOU KNOW, OBVIOUS FROM AFAR. AND SO THAT RESULT IN A DESIGN THAT WE SEE HERE WHERE THERE'S A DIAGONAL PATH THAT KIND OF LEADS FROM THE CORNER OF WHERE THE SIDEWALK CONNECTION BEGINS INTO THE SPACE WHERE THERE'S A CENTRAL WATER FEATURE AND THE SURROUNDING MONUMENT ON THE OUTER EDGE THAT REPRESENT THE 6 BRANCHES OF THE MILITARY. AND THEN ALONG THAT EDGE IS A PLACE FOR SEATING AND THEN YOU'RE SURROUNDED BY SOME LANDSCAPE AND THAT'S REALLY A FLEXIBLE HOW THAT LOOKS AND HOW MUCH LANDSCAPE IS INCORPORATED BUT IT PROVIDES MORE OF A GARDEN-ESQUE FEEL AND WHAT WE KNOW ABOUT RESEARCH AND CONNECTION TO SPACE AND NATURE, ALL OF THOSE THINGS HELP WITH MENTAL HEALTH AND USER EXPERIENCE. AND SO HERE IS A CONCEPT THAT I KNOW YOU'VE PROBABLY SEEN OF THE SPACE AND LIKE I SAID IT'S MORE OF A -- THIS IS COMING FROM CITY HALL AND KIND OF HOW IT WOULD FEEL AND LOOK, YOU HAVE THE INITIAL KIND OF SIGNAGE, I DON'T HAVE VETERANS MEMORIAL ON THE ACTUAL RENDERING BUT IT WOULD HAVE A CITY OF HUTCHINS VETERANS MEMORIAL SIGN RIGHT IN THE FRONT WHERE THE LANDSCAPE PLANTING IS AND THEN AS YOU LEAD INTO THE SPACE YOU CAN SEE WHERE THE FOUNDATION IS LOCATED INTO THIS MONUMENTS THAT REPRESENT EACH BRANCH OF THE MILITARY. AND SO GOING INTO A LITTLE BIT MORE DETAIL ABOUT KIND OF WHAT THESE MONUMENTS CAN LOOK LIKE, THERE ARE TWO THINGS THAT WE'D CONSIDER TYPICALLY SOMETIMES WE WOULD WANT TO REPRESENT EACH BRANCH OF THE MILITARY WITH THE SEAL SO THAT IS A COMMON REPRESENTATION FOR A VETERANS MEMORIAL. AND THEN OTHER EXAMPLES THAT I PROVIDED IS UTILIZING THE CORE TO DO A CUT OUT THAT'S A VERY LARGE EXAMPLE AT THE LOW STOCK HALL WAR MEMORIAL OR THE CUT OUT. SO THOSE ARE TWO EXAMPLES OF HHOW QUARTS AND STEEL CAN BE UTILITIAL LIED. IT'S A GOOD ELEMENT THAT ALSO PLAYS IN HAND WITH THE WEATHER AND THAT WILL GET THAT PATINA LOOK. ANOTHER THING THAT WAS CONSIDERED IS WHAT WOULD THE CUT OUTS BE AND ONE OF THEM COULD HAVE BEEN YOU KNOW THERE'S THE MILITARY AND THERE'S THE DIFFERENCE STANCE, PARADE AND STAND AT ATTENTION AND SALUTING OR IT COULD HAVE BEEN A SOLDIER WITH A COMBAT GEAR HOLDING A WEAPON BUT THERE'S A VARIETY OF WAYS AND THERE'S TWO OPTIONS I WANT TO TALK ABOUT OR SHOW THE SEAL COULD BE LOCATED OR A CUT OUT. THE THING ABOUT THE CUT OUT IT MAKES ME THINK OF SOMETHING THAT WAS THERE VERSES IF IT WAS AN IDEA OF MAYBE A SILHOUETTE AND MAYBE A METAL OVERLAY WHERE IT'S NOT NECESSARILY BLACK BUT MORE OF A METAL SILVER LOOK BUT HAVING THE ACTUAL SILHOUETTE OF THE NATIONAL GUARDGUARDSMAN, NO NATIONAL GUARDSMAN, LORD HAVE MURESY, HOW BIASED AM I, THE SOLDIER ON THE MONUMENT. THESE ARE TWO EXAMPLES OF WHAT THAT COULD LOOK LIKE IN REPRESENTATIVE IN THE LANDSCAPE. OTHER SITE FEATURES CONSIDERED SEATING, LIMESTONE SEATING OR BLOCK SEATING WITHIN THE SITE AND ALSO THAT CENTRAL FOUNTAIN ELEMENT WITHIN THE SITE. NOW THE SPLASH PAD ISN'T BEING CONSIDERED BUT THAT IS JUST AN ELEMENT IT COULD HAVE BEEN A PART OF WHICH REALLY WAS BEHIND THE HIGHER COST BECAUSE ONE THING ABOUT SPLASH PAD IT COULD BE PROGRAMMED AND LIGHTING AND THERE'S A LOT THAT YOU CAN DO [00:45:01] WITH THAT AND IT'S MORE OF A SEASONAL DRAW FROM MEMORIAL DAY ALL THE WAY TO LABOUR DAY WHEN MOST SPLASH PADS CLOSE. THE OTHER FEATURES ARE JUST THE PAVING. TYPICALLY RECOMMENDED AS CONCRETE AND COLOURED CONCRETE AT THAT AND PICKING KIND OF WARM OR GREY TONE COLORS BECAUSE OF THE SUN IN TEXAS IT WILL FADE AND KEEPING NEUTRAL COLORS WITH LOOK GOOD OVER TIME AND IT'S MORE RESILIENT THAN OTHER TYPE OF PAVING. THIS IS JUST ANOTHER RENDERING OF WHAT IT COULD POTENTIALLY LOOK LIKE AND FEEL LIKE IN THE SPACE. AS FAR AS LANDSCAPE THERE'S A LOT OF FLEXIBILITY THERE, WITHIN THE SITE CHOOSING PLANTS THAT ARE NATIVE TO THIS AREA THAT CAN WITHSTAND THE DROUGHT AND COLD SEASONS FROM TIME TO TIME THAT WON'T REQUIRE AS MUCH IRIMMIGRATION AND MAINLY A LOT OF IRRIGATION TO START THE FOUNDATION AND GET THEM ESTABLISHED OVER TIME IS NOT NEEDED AS MUCH. AND SO SOME OF THESE LANDSCAPE ARE ACTUALLY ESTABLISHED NEED NOT AS MUCH IRRIGATION AS A BIT OF A COST THOSE ARE THINGS THAT I WOULD RECOMMEND WITHIN A SITE. AND ALSO JUST SURROUNDING THE LANDSCAPE. OR SURROUNDING THE ACTUAL MONUMENT. AND HERE'S JUST ANOTHER PICTURE AND RANDERING THAT'S A LITTLE BIT CLOSE. AND KIND OF CONSIDERING WHAT THAT COULD LOOK LIKE. AND THEN THIS IS THE OLDER VERSION BUT THE COST WAS -- THE COST COULD ACTUALLY RANGE BETWEEN -- IF WE KIND OF NIXED THE IDEA OF A SPLASH PAD COULD GO THERE BUT IF WE KIND OF NIXED THAT COST, WE'RE LOOKING AT CLOSER TO $400,000 ON JUST TO GET THE MONUMENTS AND THAT'S KIND OF BEEN GENEROUS ENSURING UNDER BUDGETING TO GET THE SITE BUILT. AND THAT'S LOOKING AT THE GRADING AND ALL THE LANDSCAPE MATERIALS AND MONUMENT, SOME LIGHTING AND THE IRRIGATION FOR THE SITE. DO WE HAVE ANY QUESTIONS? I KNOW I WENT THROUGH IT PRETTY QUICKLY. OKAY. >> TO CENTER WE GOT SOME BRASS NAMES FOR WAR 1, WAR 2 THAT'S PRETTY GOOD SIZE. IS THERE A PLACE THAT THESE BRASS NAMES COULD BE PUT ON SOMETHING? >> SO WE'VE DONE RESEARCH ON THE PLAQUES THAT WE HAD IN THE COMMUNITY CENTER. FOR THIS PARTICULAR PROJECT WE ARE PROPOSING THAT WE DO NOT MOVE THOSE NAMES THERE AND THE REASON BEHIND THAT THE NAMES WE DO HAVE DO NOT CAPTURE EVERYONE THAT MAY HAVE BEEN APART OF THE WAR AND WE THINK IT'S A BEST INTEREST IN THE CITY IF WE CAN'T ENSURE WE'RE ALL INCLUSIVE BECAUSE IF WE PUT SOME NAMES AND SOME OF THEM ARE MISSING THEN WE'RE OPENING A CAN OF WORMS SO WHEN WE GET TO THE DEDICATION TO THIS PARTICULAR MEMORIAL AT THE END OF THE DAY IT'S YOUR DECISION BUT WE THINK IT'S BEST INTEREST TO CAPTURE ALL THOSE FROM THE PAST, PRESENT AND FUTURE WHO HAVE SERVE WHO HAD ARE RESIDENTS OF THE CITY OF HUTCHINS. NOW IF THERE WAS A WAY TO GO BACK TO THE MILITARY AND ABLE TO OBTAIN A LIST OF EVERYONE THAT HAS BEEN REGISTERED BY 141 TO ENSURE WE CAPTURE ABSOLUTELY EVERYONE THEN WE'RE DEFINITELY OPEN TO PURSUING THAT BUT WITH THE LIST WE HAVE WITH THE PLAQUES ON THE WALL WE ARE AWARE THEY DON'T REPRESENT ABSOLUTELY EVERYONE THAT MAY HAVE BEEN A PART OF THE WAR THAT LIVE IN THE CITY OF HUTCHINS. ANY QUESTIONS OR THOUGHTS. >> IN OTHER WORDS EVERYONE IS NOT INCLUDED. >> AND IF WE MISS SOMEONE AND WE A FAMILY MEMBER NOTICES WE MAY BE OPENING A CAN OF WORMS. OUR GOAL IS TO CAPTURE WITHOUT NAMES BY RECOGNIZING EVERYONE FROM THE PAST, PRESENT AND FUTURE WHO HAVE SERVED AND LEAVE THE MEMORIALS IN THE COMMUNITY AS THEY ARE BECAUSE WE HAVE NO PLANS TO DO ANYTHING DIFFERENT WITH THE COMMUNITY CENTER. >> SO THERE WON'T BE NO NAMES OR NOTHING AT THIS. >> NOT SPECIFIC NAMES, NO. >> JUST REPRESENTING THE SERVICES. >> THE SERVICES FOR ALL -- >> THE BRANCHES FOR THE RESIDENTS OF HUTCHINS WHO HAVE SERVED IN THE PAST, PRESENT AND IN THE FUTURE, YES. >> AND I THINK THAT'S KIND OF WHAT WE'RE TRYING TO ACCOMPLISH WHEN WE DID THIS TO REPRESENT THE PEOPLE WHO HAD SERVED, NOT NECESSARILY VERBATIM EVERYONE [00:50:06] NAME BY NAME BUT JUST ACKNOWLEDGE THAT WE ARE -- ACKNOWLEDGING AND SUPPORTING PEOPLE WHO HAVE SERVED THE COUNTRY. >> SO THERE'S A PART OTHAT, SO IF WE REPRESENT A GROUP OF NAMES AND WE DON'T HAVE ALL AND THEN WE WOULD HAVE TO HAVE A PROGRAM TO ADD NAMES AS WE GO ALONG. SO IF WE DON'T HAVE ANY NAMES OR ALL, WE CAN ALLEVIATE THAT BY JUST DEDICATING IT TO. I DON'T THINK IT TAKES AWAY FROM THE MEMORIAL FOR THOSE WHO ARE COMING TO SERVE AND PAY RESPECT TO THOSE WHO HAVE SERVED AND THOSE WHO ARE STILL SERVING. I DON'T THINK IT TAKES AWAY FROM THAT BUT IN THE BEST INTEREST IN THE CITY BASED ON THE RESEARCH WE'VE DONE WHEN WE START TO GET INTO NAMES, WE OPEN UP SOMETHING ELSE. >> THE COMMUNITY CENTER IS JUST STRICTLY WORLD WAR II. >> CORRECT. >> YOU CAN LEAVE IT UP OR JUST DO SOMETHING FOR THE WORLD WAR II. WE HAVE WORLD WAR I AND VIETNAM WAR, AND I JUST WANT TO MAKE SURE NOTHING HAPPENS TO THAT PLAQUE DOWN THERE. >> ABSOLUTELY. AND WE RESPECT THAT. SO WHEN WE RENOVATED THE COMMUNITY CENTER WE TOOK SPECIAL CARE OF THOSE PLAQUES AND MADE SURE THEY ALL WENT BACK ON THE WALLS AND TO MY KNOWLEDGE THE CITY PLANS TO KEEP THAT CENTER AND IT IS CONTINUE TO BE USED WITH THE SENIOR PROGRAM WE HAVE NO INTENTION ON TAKING THOSE P PLAQUES OR THINGS DOWN IT AND THAT BUILDING WAS RES ER ER ROCKETED -- AND THEY WILL BE PART OF THE CITY OF HUTCHINS AS WE MOVE FORWARD. DO YOU HAVE ANY QUESTIONS, MR. ANDERSON. >> ACTUALLY, I THINK THESE ARE PRETTY NICE DRAWINGS HERE. PERSONALLY I LIKE THE ONE THAT YOU HAD THAT OTHER KIND OF BODY TO THAT WHEN YOU LEAVE IT OPEN LIKE THAT YOU'RE KIND OF LEAVING IT OPEN FOR KIDS TO JUMP THROUGH IT AND WHAT CONCERNS ME IS -- YOU KNOW, VANDALISM. I MEAN IT DOES HAPPEN AND HOW PROTECTED ARE WE ON SOMETHING THIS NICE TO HAVE SOMEBODY COME AND SPRAY PAINT IT. WE'VE ALREADY SEEN THAT -- YOU KNOW, THROUGH THE CITY -- YOU KNOW, OFF AND ON. AND HOW HARD WOULD IT BE TO RESTORE ONE OF THESE IF SOMEBODY DID SOMETHING DUMB TO THEM? IS THERE A SEALER WE CAN PUT ON THEM TO MAKE IT EASY SO THEY WOULDN'T PENETRATE INTO THE ROCK SOMETHING TO TAKE PRECAUTIONS SO IF A KID DECIDES TO DO SOMETHING CRAZY I'D LIKE TO KNOW THAT IT'S -- THAT WE CAN RESTORE IT PRETTY EASY. AND PUT IT BACK TO WHATEVER. >> THERE IS ONE THING ABOUT THE QUARTINE IT'S VERY RESILIENT TO TRY AND CLEAN IT AND GET OFF ANY TYPE OF VANDALISM BUT ALSO THERE'S A COLOR THAT YOU CAN ADD TO IT SO YOU CAN SEE COATING AND COVERING UP GRAFFITI SO IF THERE IS A CHANCE THERE IS GRAFFITI THERE IS A WAY TO FIX IT ESPECIALLY FOR THE CURRENTLY MONUMENT IT SHOULD BE FINE. >> I'M JUST TRYING TO BE P PROACTIVE. >> THAT'S ONLY IF YOU CAN'T GET IT OFF BY OTHER MEANS BUT IT'S PRETTY RESILIENT AGAINST THAT. >> ANY OTHER QUESTIONS. >> THESE ARE ACTUALLY PRETTY NICE. >> SO I HAVE A QUESTION. WE'D HAVE LIKE AROUND 6 FOUNTAINS. AND WE HAVE OTHER SPLASHES AROUND; RIGHT? >> IF THE SPLASH PAD IS INCORPORATED, 6. >> IF NOT IT WILL JUST BE THE ONE CENTRAL. >> M-HMM. >> COOL. >> THIS IS NOT SOMETHING THAT WE NEED TO MOVE FORWARD TONIGHT. >> I'LL MAKE A MOTION WE PASS RESOLUTION R2026-04-1336. >> I SECOND. >> PRESENTED BY WANDA RANDLE. >> SECOND. >> THERE'S A MOTION ABOUT MR. NICHOLS ACCEPTED BY MS. RODRIGUEZ TO APPROVE TO EXECUTE AGREEMENT BETWEEN THE CITY AND LETORA ANDERSON. RESOLUTION FOR 2024-04-1336 -- [00:55:01] >> CAN I READ SOME CLARIFICATION. WHAT NUMBER ARE WE TALKING ABOUT. >> THAT'S ANOTHER THING WE NEED TO FIND OUT. SUMM >> 400,000 IS CON CONSERVATIVE IS THAT WHAT YOU NEED. >> OKAY. AS LONG AS I KNOW WHAT I'M SIGNING, I'M GOOD. ALL RIGHT, THANK YOU. >> AND THAT'S A -- >> OKAY. SO THERE'S A CLARIFICATION WE HAVE A MOTION BY MR. NICHOLS AND SECONDED BY COUNCILLOR WOMAN RODRIGUEZ FOR ELIMINATING THE SPLASH PAD AND TO NOT EXCEED AMOUNT OF 450. OKAY. >> ALL ININ FAVOR. >> FORE. >> FORE. >> FORE. >> THANK YOU. >> MOVE ONTO ITEM 7 DISCUSS AND CONSIDER AUTHORIZATION AUTHO AUTHORIZING CITY NOVA SCOTIA GATOR FOR A HUTCHINS MOBILE LIBRARY AND THIS ITEM IS PRESENTED BY WANDA RANDLE. DO YOU HAVE A POWERPOINT. >> LET ME -- >> MAYOR AND COUNCIL, I PRESENTED YOU TONIGHT TO EXPLORE THE PROBABILITY OF EXPLORING A MOBILE LIBRARY FOR THE CITY OF HUTCHINS. I'LL GIVE IT AS QUICKLY AS POSSIBLE TO SHARE WITH YOU SOME OF THE DETAIL SURROUNDING IT. AFTER DOING SOME RESEARCH WE NOW KNOW THAT 60% OF OUR RESIDENTS LIVE WITHIN 2 MILES AWAY FROM THE PUBLIC LIBRARY WHERE IT STANDS TODAY AND WHERE IT MOVES TO THE NEW LOCATION IT WILL BE SAME MILEAGE. SO ANYTHING OVER 2 MILES BUSSES DO NOT SERVICE STUDENTS IF IT'S MORE THAN 2 MILES, IF IT'S LESS THAN 2 MILES THEN IT'S CONSIDERED WALKABLE. SO IN SPEAKING WITH OUR RESIDENTS THAT HAS BEEN SOME OF THE DETIERENT OF GETTING THEIR KIDS AND AGING ADULTS TO THE LIBRARY IS THE DISTANCE BETWEEN THE LIBRARY AND WHERE MOST OF OUR RESIDENTS LIVE. SO IN A PRESENTATION TO YOU TONIGHT I WANT TO SHARE WHY WE'RE EXPLORING THIS AND WE'RE LOOKING FOR THIS FOR THE 2026 TIME FRAME IF THE MAYOR AND COUNCIL FEEL THIS IS SOMETHING THAT YOU WANT TO PURSUE. THE MOBILE LIBRARY WILL PROVIDE ESSENTIAL RESOURCES INCLUDING BOOKS AND TECHNOLOGY SO BASICALLY WE'RE TAKING THE LIBRARY TO THE NEIGHBOURRHOODS SUPPORT FAMILIES WITH LIMITED TRANSPORTATION AND IT WILL HELP SENIORS AND FAMILIES GIVING THEM EASY ACCESS GIVING THEM TOOLS AND SERVICES DIRECTLY IN THE COMMUNITIES AND WE'LL DO WORKSHOPS AND ALL THESE THINGS IN THE LIBRARY WE'LL ALSO DO THOSE ON THE MOBILE LIBRARY. >> NO, I'M SORRY. IT'S OFF OF HERE. >> SO LOOKING AT OUR ZIP CODE AND THE 541, 40% OF RESIDENTS LIVE WITHIN 2 MILES OF THE LIBRARY AND 60% LIVE MORE THAN 2 MILES AWAY FROM THE LIBRARY WHICH IS WHY WE'RE EXPLORING THE NEED TO POSSIBLY GO INTO UNDER SERVED AREA TO TAKE LIBRARY SERVICES TO THEM SO THEY CAN HAVE EDUCATIONAL RESOURCES AS WELL BRIDGING THE GAP BETWEEN COMMUNITY MEMBERS WHO DON'T HAVE TRANSPORTATION TO GET TO THE LIBRARY. SO WE LOOK AT THE DEMOGRAPHICS FOR THE CITY OF HUTCHINS WE LOOK AT THE TOTAL POPULATIONS, AND THEN WE GO INTO THE EDUCATIONAL PIECES WHICH IS AT THE BOTTOM OF THE CHART HERE. AND AS WE CAN SEE IN HUTCHINS WHEN IT COMES TO HIGHER EDUCATION, WE HAVE ABOUT 6.1% THAT HAVE A BACHELOR DEGREE OR HIGHER. AND SOME OF THOSE DETERRENTS ARE HAVING ACCESS TO BEING ABLE TO DO CERTAIN THINGS. MOST STUDENTS ARE NOW TAKING THEIR COLLEGE COURSES ONLINE BUT WE'RE IN A COMMUNITY WHERE A LOT OF THE RESIDENTS DON'T HAVE INTERNET AT HOME. SO WE SENT A LOT OF FOOT TRANSIT TO THE LIBRARY AND A LOT OF IT IS PEOPLE COMING IN TRYING TO EDUCATE THEMSELVES WHO DON'T HAVE INTERNET AT HOME. AND THEN WE HAVE THOSE NOT BEING SERVICED BECAUSE THEY DON'T HAVE ACCESS TO GET TO THE LIBRARY SO WITH THE MOBILE LIBRARY WE'LL TAKE INTERNET SERVICES OUT TO THE COMMUNITIES SO THEY WOULD BE ABLE TO HAVE ACCESS TO THESE THINGS FOR THE ENTIRE COMMUNITY. NEXT. SO FOR MOBILE LIBRARY THE [01:00:01] VEHICLE ITSELF IS ABOUT 150 TO 2 250,000. WITH THE BOOKS AND TECHNOLOGY WHICH WOULD BE ADDITIONAL 30,$000 AND ONGOING COST WOULD BE TECHNOLOGY WHICH WOULD BE HI WIRED INTO WHOEVER SERVICING IT AND IT WILL ALSO BE THE IT FOR THE MOBILE LIBRARY. NEXT. SO SOME OF THE PROS TO A MOBILE LIBRARY, IT EXPANDS LIBRARY ACCESS AND SERVICES, AND COMMUNITY CENTER DEPLOYMENT SO WE CAN BE WHENEVER THEY NEED US TO BE WE CAN'T MOVE THE BUILDING BUT WE CAN TAKE THE LIBRARY TO THE RESIDENTS AND SUPPORTS LITERACY AND DIGITAL EQUITY AND UNDER SERVED RESIDENTS AND HIGHLY VISIBLE COMMUNITY ENGAGEMENT TOOL. YOU'LL SEE WE HAVE MORE PROS THAN CONS. SOME OF THE CONS WE SEE OTHER CITIES HAVE WHEN THERE'S BAD WEATHER WE MAY NOT BE ABLE TO GO OUT AND ALSO TOO IF THERE'S ME CAN CALL ISSUES THAT CAN DISRUPT SERVICE LIKE A FLAT TIRE. AND A LIMITED SPACE COMPARED TO A FULL LIBRARY. FOR EXAMPLE IF WE TOOK A MOBILE LIBRARY TO THE MOBILE HOME PARK WE MAY BE ABLE TO SERVICE 8 PEOPLE VERSUS 9 WHO CAN FIT IN THE LIBRARY BUT YET WE ARE TAKING THE SERVICES TO THEM. SOME OF THE THINGS WE'RE HEARING FROM THE COMMUNITY, MY CHILDREN WOULD BENEFIT GREATLY FROM A LIBRARY CLOSER, ACCESS TO COMPUTERS AND WIFI CAN HELP ME APPLY FOR JOBS AND WITH SERVICES TO SENIORS LIKE ME. WHEN WE'RE SERVICING THE COMMUNITY FROM OLIVIA AND I SIT I'M IN THE AGING ADULT PROGRAM ALL DAY SO I GET TO SEE THE AGING ADULTS THAT COME IN AND OLIVIA AT THE LIBRARY SHE GETS THE OPPORTUNITY TO INTERACT WITH THE CHILDREN. THEY GOES OUT ABOUT ONCE A MONTH TO THE MOBILE HOME PARK AND THEN ALSO TO WINTER GREEN TERRACE WE'VE GOTTEN TO THE POINT WHERE WE HAVE TO TAKE THE LIBRARY SERVICES TO THE PLACES BECAUSE THESE CHILDREN DON'T HAVE ACCESS TO GET TO THE LIBRARY. CORRECT ME IF I'M WRONG BUT THERE'S ANYWHERE FROM 30 TO 60 KIDS WHERE WE'RE HAVING TO VENT ABOUT THE SAME NUMBER AT WINTER GREEN. I DIDN'T KNOW THIS MYSELF ACTUALLY I WENT TO WINTER GREEN. WINTER GREEN MOBILE HOME PARK IS FULL OF SCHOOL AGED CHILDREN AND MOST OF THEM DO NOT HAVE INTERNET ACCESS AT HOME. SO IF YOU DON'T HAVE INTERNET ACCESS AT HOME, MY KIDS ARE IN THE SECOND GRADE AND FIRST IS IN HIGH SCHOOL AND THEY MUST HAVE INTERNET ACCESS TO DO THEIR HOMEWORK SO THERE'S A DISADVANTAGE TO THESE CHILDREN WHO DON'T HAVE ACCESS TO THESE THINGS TO DO PROJECT AND RESEARCH AND THINGS OF THAT NATURE. A CALL FOR ACTION SO WE'RE LOOKING TO PURSUE APPROVING FUNDING AND WE'RE OPEN TO RECOMMENDATIONS ON THE FUNDING AND FINDING PARTNERSHIP FOR OUTREACH AND WE WANT TO -- SO THIS MOBILE LIBRARY WOULD BE DEDICATED TO 75141. WE'RE NOT LOOKING TO GO TO ANY OTHER CITIES BUT RIGHT HERE. SO THE COMMUNITY BENEFITS. THE INVESTMENT OF $280,000 AND THE IMPACT, WOW, IT'S ENDLESS. WE HAVE RESIDENTS AND THEIR CHILDREN ABLE TO MEET THEIR FULL POTENTIAL TO ELEVATE THEIR EDUCATION AND TO PROTECT THE CITIZENS HERE IN THE CITY OF HUTCHINS RIGHT HERE IN THE CITY OF HUTCHINS. $280,000 INVESTMENT WOULD BE A LIFETIME OF BENEFITS. SO THAT WOULD BE THE IMPACT. SO OUR VISION WE LIKE AI, PARKS THAT DON'T HAVE ACCESS SO THIS WOULD ALLEVIATE THE ISSUE WE'RE CONSTANTLY HEARING ABOUT NOT SERVICING AS MUCH ON THE EAST SIDE OF THE CITY AS THE WEST SIDE SO WE WOULD TAKE THE LIBRARY TO THE PARK AND TO THE MOBILE HOME PARKS AND TO THE COMMUNITIES WHERE THE CHILDREN ARE TOO SMALL FOR THEIR PARENTS TO ALLOW THEM TO WALK TO THE LIBRARY AND TO ANY RURAL NEIGHBOURHOODS HERE IN THE CITY OF HUTCHINS WHERE THEY WOULD NEED US TO SET UP TO COME IN AND DO THINGS ON THE COMPUTER AND CHECK OUT BOOKS AND RETURN BOOKS. I DON'T KNOW HOW MANY OF YOU HAVE AGES ADULTS THAT YOU'RE HELPING BUT EVERYTHING IS COMPUTERIZED. YOU WOULDN'T BELIEVE THE AMOUNT OF TIME TRYING TO HELP THEM DO SIMPLE THINGS LIKE ORDERING A MEDICINE OR PAYING A BILL BECAUSE THEY DON'T HAVE ACCESS TO SERVICES IN THEIR HOME THEY'LL COME OVER AND ASK FOR HELP AT THE SENIOR CENTER AND THIS WAY WE CAN HAVE A WEEKLY SOMETHING WE'RE GOING OUT TO THE COMMUNITY SO THEY'LL KNOW WE'LL BE HERE THIS DAY IF YOU NEED INTERNET AND COMPUTER ACCESS YOU'LL BE ABLE TO COME IN AND YOU'LL ALSO HAVE RESOURCES FOR SOMEONE TO HELP YOU. >> NO, EVERYONE. THIS IS OPEN FOR EVERYONE WHEN GOES TO A PLUBLIC LIBRARY, SO 0 TO 100. [01:05:07] ALMOST 101. >> FOR EXAMPLE, LET'S SAY WEDNESDAY IS A DAY WE GO TO QUAIL RAIN AND WE'LL BE AT QUAIL RUN FROM 9 TO 4 OR WHATEVER HOURS WE COME UP WITH THAT COMMUNITY WOULD BE MOST BENEFICIAL FOR THEM OR 3-5 AND WE'LL HAVE A WEEKLY SCHEDULE THE BUS WILL BE IN THOSE PLACES THEY KNOW THE BUS WILL BE HERE THIS DAY THIS TIME SO I CAN TAKE CARE OF BUSINESS. >> OTHER THAN THE BUS ITSELF IT'S GOING TO REQUIRE MORE PERSONNEL. >> FOR STARTERS, NO. EVENTUALLY WE WILL NEED AN ADDITIONAL PART TIME OR FULL TIME PERSON BUT FOR STARTERS, FE NO. >> NOBODY WOULD HAVE TO BE T THERE. >> ONCE THE BUS IS PARKED, IN LIBRARY TODAY WE HAVE TWO FTE A LOT OF TIMES A PERSON IS OUT PROGRAMMING AND THERE'S A PERSON AT THE LIBRARY. THE BUS WOULD BE THE SAME, WHOEVER IS DRIVING THE BUS WOULD SET THE BUS UP AND THEY WILL TAKE CARE OF THE PEOPLE AND SERVICE THAT IS ARE THERE BUT I DID ADD TO THE PACKAGE THAT EVENTUALLY WE WILL NEED A FULL TIME OR PART TIME FTE, YES. >> WHO WILL DRIVE THIS BUS AT THE LOCATION. YOU YOURSELF? ANY VEHICLE THAT WAYS MORE T THAN -- THOUSAND POUNDS. WE RESEARCHED TO SEE WHAT WE WOULD DO WHERE A CLASS C LICENSE WOULD WORK. FOR EXAMPLE, THE CESENIOR CENTE BUS WE DRIVE TODAY ONLY REQUIRES A CLASS C. THIS STUFF MOVING AROUND. YOU KNOW, 15, 20 BOOKS IN IT -- IT'S 6,000 POUNDS. >> YEAH, THAT'S ONE OF THE THINGS THAT WE WILL SCOPE OUT SO THAT WE KEEP IT UNDER WHERE THAT IS REQUIRED. M-HMM. >> THERE WILL BE LIKE A SCHEDULE, DATE AND TIME. >> ABSOLUTELY. SO IF COUNCIL DECIDES THIS IS SOMETHING WE'RE GOING TO PURSUE OUR NEXT -- THE NEXT PART OF THIS IS GOING OUT INTO THOSE COMMUNITIES AND MEETING WITH THEIR LEADERS TO SAY WHAT WORKS FOR YOU, DO A SURVEY OF THAT COMMUNITY AND ONCE WE DO THOSE SURVEYS WE WILL COME BACK WITH A SCHEDULE AND WE WILL HAVE A POSTED SCHEDULE SO THEY'LL KNOW WHEN WE'LL BE AT THESE LOCATIONS SO YES TO ANSWER YOUR QUESTION. IT WILL BE A CONSISTENT SCHEDULE. IT WON'T BE ONE OF THOSE THINGS OH WE'RE NOT OPEN TODAY. IT WILL BE A CONSISTENT SCHEDULE SO THEY KNOW WEDNESDAY FROM THIS TIME THE LIBRARY BUS IS HERE. >> THEY CAN'T BE IN ALL OF THEM -- >> NO. IT CAN'T BE AT EACH ONE EVERYDAY. ANY QUESTIONS? COMMENTS? THOUGHTS OR CONCERNS? >> I'M NOT OPPOSED TO IT. BUT WHAT I WOULD LIKE TO DO JUST FOR TONIGHT IS TABLE IT AND TALK ABOUT IT SOME MORE AND GET SOME MORE INFORMATION. KIND OF CAUGHT ME OFF GUARD. >> ABSOLUTELY. THAT'S FAIR. ABSOLUTELY. >> I'M NOT OPPOSED TO IT. I THINK IT'S A GREAT IDEA BUT I WOULD LIKE TO SIT DOWN AND TALK ABOUT IT A LITTLE BIT. >> OKAY. >> WHAT DAY IS THE -- AU AUDIO]. >> CAN I JUST SAY. >> IT'S EITHER THE 28TH OR 29TH. I DON'T HAVE THE SCHEDULE WITH ME RIGHT NOW. >> LET'S JUST DO IT THIS WAY. >> YOU CAN POST IT TO THE COUNCIL RETREAT. >> MAKE A MOTION WE TABLE RESOLUTION R2026-04-1337 TO BE FURTHER DISCUSSED AT THE CITY RETREAT COMING UP IN MAY. >> SECOND. >> MOTION BY MR. NICHOLS, SECOND BY MS. CAMPBELL TO TABLE RESOLUTION R2026-04-1337 UNTIL WE HAVE THE MAY RETREAT. ALL IN FAVOUR MS. CAMPBELL. >> FORE. >> FORE. >> FORE. >> THANK YOU. >> YOU'RE WELCOME. I'M ALMOST DONE. HANG WITH ME. STAY WITH ME. [LAUGHTER]. >> WE HAVE ITEM 8, DISCUSS AND CONSIDER A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A CITY-WIDE BANNER PROGRAM AGREEMENT NOT TO EXCEED $50,000 THIS ITEM IS PRESENTED BY WANDA RANDLE. [01:10:02] >> OKAY. GOOD EVENING MAYOR AND COUNCIL REVIEW THE LAUNCHING OF A CITY-WIDE BANNER PROGRAM IN THE CITY OF HUTCHINS. THE CITY OF HUTCHINS IS CHANGING AND HEADING IN A VERY POSITIVE DIRECTION BUT ALL OF THE AESTHETICS WE'RE ADDING TO THE CITY ONE OF THE COMPONENTS THAT WE NOTICE WE DON'T HAVE IS A BANNER PROGRAM SO I WANT TO PRESENT TO YOU TONIGHT CYNTHIA IF YOU CAN BRING UP THE PRESENTATION, WHAT OUR BANNER PROGRAM WOULD LOOK LIKE FOR THE CITY AFTER DOING SOME RESEARCH FOR THE FIRST YEAR ABOUT 30 TO $50,000 AND THAT'S BECAUSE WE DON'T HAVE ANY OF THE HARDWARE THROUGHOUT THE CITY AFTER THAT THE COST GOES DOWN. SO THESE BANNERS WOULD BE CITY-WIDE ON THE MAJOR STREETS AS COUNCIL YOU GET TO DECIDE WHAT YOU CONSIDER THOSE MAJOR STREETS ARE FOR THE SAKE OF THIS CONVERSATION I JUST LISTED THE MAJOR TREATS I'M AWARE OF PAL STEEN AND YOU WOULD BE ABLE TO MAKE A DECISION ON WHAT TREATS AND ROADS YOU HAVE THESE SIGNS ON. YOU CAN KEEP MOVING. BASICALLY IT'S FOR AESTHETICS AND ENHANCE THE VISUAL APPEAL OF OUR CITY AND I CREATED A COHESIVE AND ATTRACTIVE URBAN AND ALSO FOR COMMUNITY EVENTS AND IN SOME CITIES I SEE WHERE THEY ALLOW BUSINESS TO SEE PURCHASE THEIR OWN BARNNERS AND PUT THEIR BANNERS AT NO COST FOR THE CITY BUT THE BUSINESSES PAY FOR THOSE BANNERS. BASED ON RESEARCH, IT VARIES BETWEEN 30 TO $50,000 STARTING UP AND THAT DEPENDS ON THE SIZE AND FREQUENCY WE WOULD LIKE BANNERS CHANGED THROUGHOUT THE YEARS. FIRST YEAR IS MORE EXPENSE BECAUSE OF THE HARDWARE AND INSTALLATION. IF WE HAVE A PUBLIC WORKS DEPARTMENT THAT SPECIALIZES IN THIS WE CAN UTILIZE THE SERVICES BUT THE 30 TO 50,000 INCLUDES THOSE SERVICE FROM A THIRD PARTY. I DO NOT HAVE THAT ALLOCATED TO PUBLIC WORKS. [LAUGHTER]. SO THESE ARE JUST SOME EXAMPLES WHAT A SMALL BANNER WOULD LOOK LIKE, MEDIUM AND THEN LARGE FESTIVAL BANNERS THAT ARE AVAILABLE FOR BANNERS IN COMPARISON AND SIZE AND THIS WILL ALSO DICTATE THE COST OF THE BANNERS. SO ONE-TIME PURCHASE OF MOUNTING HARDWARE IS NEEDING AND ADDIINITIAL SET UP AND COST FOR CHANGING THE BANNER IS ALSO HIGH LIGHTED IN THESE COSTS AND FOR DURABILITY IS REQUIRED. AND ADDITIONAL FEES FOR DAMAGED HARDWARE REPLACEMENT SO THE COST YOU HAVE BEFORE YOU TODAY INCLUDES ALL OF THIS EXCEPT IF SOMETHING IS DAMAGED AND HAS TO BE REPLACED BUT IF A BANNER IS UP HIGH IT'S NOT LIKELY UNLESS THERE'S BAD WEATHER. I DON'T HAVE IF YOU HAVE TO WORRY ABOUT VANDALISM I THINK WE MAY BE GOOD ON THIS ONE. SO HOLIDAYS, SPECIAL EVENTS, SEASONS AND JUST COMMUNITY PRIDE ARE SOME OF THE WAYS WE WOULD DISPLAY BANNERS. >> SO SEASONAL CHANGE LIKE HOLIDAYS. >> SO WITH THE COST I HAVE FROM THIS VENDOR THEY WOULD CHANGE THEM ABOUT 6 TIMES A YEAR AND WE WOULD SELECT WHEN WE WANT THOSE CHANGED AND WE WOULD SELECT THE BARNS AND WE CAN KEEP THE BANNERS SO WE'RE NOT PAYING FOR THEM AGAIN THE NEXT CALENDER YEAR. >> IF WE DID ALLOW BUSINESSES TO PUT UP BANNERS CAN WE CHARGE THEM FOR THAT. >> ABSOLUTELY. I RESEARCHED THE BANNER PROGRAMS IN OTHER CITIES THEY HAVE A CATALOGUE AND IF YOU HAVE LIKE BANNER DISPLAYED WE CAN INCLUDE THE CHARGE OF THE BANNER AND THE SERVICING FEE. YEAR NOT GOING TO DO IT FOR THEM WE'RE GOING TO PASS THE FEES OVER TO THEM. >> WE JUST ADOPT A POLICY REGARDING THE FEES THAT WE CHARGE. >> WONDERFUL. >> THE BANNER PROGRAM WILL FOSTER COMMUNITY AND SICIVIC PRE THROUGH CITY ENGAGEMENT AND FLEXIBILITY AND OPTIONS ALLOWING FOR SEASONAL THEMES, SPECIAL EVENTS AND ISSUING BANNERS REMAIN RELEVANT AND APPEALING THROUGHOUT THE YEAR AND IT'S A CLEAR FINANCIAL OVERVIEW FOR CITY COUNCIL TO MAKE AN IN FORMED DECISION REGARDING THE IMPLEMENTATION OF THE PROGRAM. SO IT'S 30 TO 50 FOR THE FIRST YEAR AND THEN IT GOES DOWN SIGNIFICANTLY AFTER THAT. ANY QUESTIONS? COMMENTS? >> I DO HAVE ONE QUESTION. SO ONCE 6 TIMES YOU ROTATE THROUGHOUT THE YEAR. COULD WE ADD MORE CONCERNING LIKE IF WE HAVE LIKE OUR SPECIAL EVENTS. >> ABSOLUTELY. >> OKAY. >> ABSOLUTELY. FOR TONIGHT, WE WANTED TO NOTE IF COUNCIL WAS APPROVING US TO MOVE FORWARD NOT TO EX-EXCEED [01:15:05] THE 50,000 DOW BEFORE WE MAKE ANY DECISIONS WHAT HOLIDAYS AND HOW OFTEN THEY WOULD CHANGE I WOULD BRING COUNCIL. >> AND ALSO ENCORE TO GIVE US PERMISSION TO ATTACH TO THE POLES >> THAT COMES THROUGH THE COMPANY THAT DOES IT. >> OKAY, VERY GOOD. >> MAKE A MOTION TO APPROVE RESOLUTION R2026-04-1338 PRESENTED BY WANDA RANDLE. >> THERE'S A MOTION BY MR. NICHOLS AND SECONDED BY MS. RODRIGUEZ TO APPROVE RESOLUTION R2026-04-1338 READ BY MS. WANDA RANDLE. ALL IN FAVOUR. MS. CAMPBELL. >> FORE. >> NICK LS. >> FORE. >> FORE. >> MS. READY RODRIGUEZ. >> FOR. >> MOTION CARRIED. >> THANK YOU, WANDA. >> OKAY THIS TIME WE MOVE ON TO OUR NEXT ITEM. ITEM 9, DISCUSS AND CONSIDER ORDINANCE OF THE CITY OF HUTCHINS AMENDING CODE OF ORDINANCES BY AMENDING APPENDIX A TITLED FEE SCHEDULE THIS IS PRESENTED BY CATHERINE LINDSEY ASSISTANT TO THE CITY ADMINISTRATORS. >> GOOD EVENING MAYOR AND COUNCIL. LAST YEAR I PRESENTED FEE SCHEDULE FOR OUR SPECIAL EVENTS AND PARK FACILITY RENTALS AND COUNCILLOR REQUESTED THAT THE FEES FOR OUR POLICE AND EMERGENCY PERSONNEL ON-SITE BE INCREASED. WE REEVALUATED AND THE COST FOR POLICE OFFICERS WAS INCREASED TO 65 PER HOUR, FIRE FIGHTERS AND PARAMEDICS INCREASED TO 50 PER HOUR. ADDITIONALLY, TALKING WITH THE POLICE CHIEF THE HOURLY FEE FOR VEHICLES USED FOR TRAFFIC CONTROL WAS ALSO CHANGED IN ACCORDANCE WITH THE FIMA SCHEDULE OF EQUIPMENT RATES OF WHAT WE THOUGHT MIGHT BE A FAIR PRICE. THE DEPOSIT FOR THE BIG PAVILION WAS DECREASED AND THIS WILL ALLOW FOR AFFORDABILITY FOR RESIDENTS AND IT DOESN'T REALLY IMPACT THE DAMAGE FEES BECAUSE THEY WOULD STILL BE RESPONSIBLE FOR THAT AND ANY DAMAGES TO THAT PA VILLIAN ARE GOING TO BE MORE THAN THE INITIAL DEPOSIT ANYWAY. ALSO, THE PROPOSED CHANGE IT ALSO SEPARATES DIVIDES OUT THE FEES FOR THE PARK FACILITY RENTAL AND SPECIAL EVENTS. >> SO WE'RE CHARGING FOR THE USE OF THE EVENT THE WHOLE PA V VIL FOR THE DAY. >> SO THE FEE SCHEDULE SHOULD BE LISTED OUT IN THAT ORDINANCE. IT IS A DEPOSIT AND THEN HOURLY. >> AND THEN THE BASEBALL FIELD FOR RESIDENTS IT'S A $100 DEPOSIT AND THEN FOR THE -- OH, IS THAT A TYPO. IT SAYS 100 PER RESIDENT AND 100 PER NONRESIDENT. THAT SHOULD BE INCREASED FOR NON-RESIDENTS I THINK. SORRY, DEPOSITS ARE THE SAME. IT'S THE FOR HOUR INCREMENT THAT'S INCREASED, APOLOGIES. >> I JUST WANT TO GET IT RIGHT. SO YOU CAN RENT THE PAVILION WITH $100 DEPOSIT YOU GET $100 BACK WHENEVER IT'S TURNED IN. IS THERE A FEE FOR THE HOURLY RATE OR NOT. >> $50 AN HOUR FOR RESIDENTS. >> AND THAT WOULD INCLUDE THE WHOLE PA VPAVILION. >> YES. >> THAT QUESTION WAS BROUGHT UP TO ME THE OTHER DAY. I THOUGHT IT WAS FIRST COME FIRST SERVE. I DIDN'T REALIZE WE WENT INTO -- >> SO IT HAS BEEN FIRST COME FIRST SERVE THAT'S WHY WE'RE TRYING TO IMPLEMENT THESE POLICIES TO TRY AND MODERATE THAT. THERE IS FACILITY RENTAL POLICY THAT WOULD HAVE BEEN ON THE NEXT ITEM ON THE AGENDA TONIGHT. THERE IS A INCN INCREASE THAT I GOING TO BE BROUGHT UP THERE'S ADDITIONAL CLAUSES WE NEED TO WORK ON FOR THAT BUT AS FAR AS THE FEES THIS IS WHAT IT WOULD BE. >> SO THE RENTAL OF THE PAVILION INCLUDES THE BENCHES. >> YES. >> THERE WOULDN'T BE A FEE FOR [01:20:03] THAT. >> CORRECT. >> ONLY IF YOU DAMAGE IT. >> RIGHT. AND THEN THE DAMAGE CHARGES, EVERYTHING HAS A MINIMUM CHARGE AND THEN UP. >> OKAY. ANYMORE QUESTIONS? >> I MAKE A MOTION REAPPROVE ORDINANCE 2026-04-1222 PRESENTED BY MS. LINDSEY. >> I SECOND. >> MOTION ON THE TABLE AND SECONDED BY MS. RODRIGUEZ TO APPROVE ORDINANCE 2026-04-1339. >> FORE. >> FORE. >> MS. RODRIGUEZ. >> FORE. >> MOTION CARRIES. >> SO AT THIS TIME WE WOULD HAVE ITEM 10 DISCUSS AND CONSIDER RESOLUTION ADOPTING PARK FACILITIES RENTAL POLICY BUT THIS ITEM IS BEING POSTPONED UNTIL OUR NEXT CITY COUNCIL MEETING. SO WE MOVE ON TO ITEM 11. DISCUSS AND CONSIDER RES LAOITION ADOPTING A SPECIAL EVENTS POLICY, THIS ITEM IS PRESENTED BY KATHERINE LINDSEY. >> LAST YEAR THE CITY COUNCIL PA PASSED A SPECIAL EVENTS ORDINANCE TO PROVIDE AVENUE FOR THE PASSAGE OF THIS SPECIAL EVENTS POLICY. THIS POLICY IS ALSO BEEN IN THE WORKS FOR THE PAST SEVERAL YEARS. IT DETAILS THE ROLES AND PROCEDURES THAT APPLICANT MUST FOLLOW IF THEY WANT TO HOST A SPECIAL EVENT. WHAT QUALIFIES AS AN EVENT UNDER THIS POLICY IS "AN EVENT HOSTED BY THE MEMBER OF THE PUBLIC THAT OCCURS ON PUBLIC PROPERTY OUTSIDE OF THEIR TYPICAL USE OR THAT REQUIRES SPECIAL PERMITS" SO EXAMPLES WOULD INCLUDE PARADES, THEATRE CRAFTS VENDERS OR EVENT THAT REQUIRES ADDITIONAL SECURITY HELD OR PARKING MEASURES. THIS WILL ALLOW FOR UNIFORM IMPLEMENTATION OF PROCESSING APPLICATIONS, FEES, CANCELLATIONS AND LIBEABILITY. THAT WAY WE CAN'T SAY YOU ALLOWED FOR THIS PERSON AND NOT FOR THIS, WHY IS THAT. THE POLICY LIKE I SAID WOULD HAVE TO BE FOLLOWED BY ANY MEMBER OF THE PUBLIC AND SO THE PROCESS FOR THAT I WOULD BE THE APPLICANT WOULD COME TO THE FRONT DESK OF CITY HALL AND SAY HEY, I WANT TO HAVE A SPECIAL EVENT. THEY WILL BE PROVIDED WITH THE SPECIAL EVENT POLICY THAT DETAILS THE FORMAL LANGUAGE, A HAND OUT THAT HAS A MORE LAYMAN EASY-TO-FOLLOW WORDING ON WHAT'S REQUIRED AND THEN THEY WILL ALSO BE GIVEN THE SPECIAL EVENTS APPLICATION AND PAPER THAT HAS THE CONTACT INFORMATION FOR SPECIFIED BY NAME, EXTENSION, EMAIL. I DON'T THINK I INCLUDED IT IN THE PACT BUT I HAVE AN EXAMPLE RIGHT HERE. SO FOR INSTANCE, FIRE DEPARTMENT, IF THEY ARE FILLING OUT THE APPLICATION AND THEY ARE LIKE I'M NOT SURE, DO I NEED A PERMIT FOR A MEDICAL PLAN OR YOU KNOW MAXIMUM OCCUPANCY OF A LOCATION THEY CAN SEE I NEED TO CONTACT THE INSPECTORS AND PHONE AND EMAIL. ONCE THAT APPLICATION IS COMPLETE THEN IT WILL BE PASSED ON TO MEMBERS OF THE SPECIAL EVENTS REVIEW COMMITTEE, WHICH IS A COMMITTEE BASED ON PRETTY MUCH EVERYONE HERE ON THIS LIST. PLEASE F -- POLICE, FIRE, PUBLI WORKS, COMMUNITY DEVELOPMENT DEPARTMENT AND ADMINISTRATION BECAUSE FOR THESE THERE'S SO MANY THINGS THAT GO IN THERE FOR -- AGAIN, TRAFFIC CONTROL, MEDICAL PROVISIONS, IT'S GOING TO BE A TICKETED EVENT OR EVENT WITH A LOT OF PEOPLE, THEY ARE GOING TO NEED TO HAVE SECURITY. SO IT CAN -- YOU KNOW, BE PROVIDED BY THE POLICE DEPARTMENT OR BY A SECURITY FIRM APPROVED BY THE POLICE DEPARTMENT. REGARDLESS YOU HAVE TO HAVE DEPARTMENT HEAD APPROVAL FOR THAT. BECAUSE OF THE AMOUNT OF STAFF TIME INVOLVED THERE IS A $70 APPLICATION FEE. IF STAFF TIME ALLOWS THEN STAFF WILL ALSO BE ABLE TO MEET WITH THE APPLICANT DURING THE APPROVAL PROCESS TO ASSIST WITH [01:25:03] MAKING SURE THEY HAVE THE SITE MAPS AND EVERYTHING BECAUSE THAT CAN BE KIND OF CONFUSING FOR RESIDENTS. AND IT IS IN THE POLICY SAYING THAT -- YOU KNOW, APPLICATIONS NEED TO BE SUBMITTED 45 DAYS IN ADVANCE BECAUSE OTHERWISE IT MAY NOT BE APPROVED. I MEAN, OBVIOUSLY WE'LL TRY. BUT BECAUSE OF EVERYTHING INVOLVED WITH STAFF LOADS LIKE I JUST SAID, IT MAY NOT BE WORKABLE. >> I'M CONFUSED. I KNOW IT'S SOMETHING -- OTHER THAN A PARADE -- >> WE'VE HAD EVENTS AT CAMPBELL PARK. WE'VE HAD CAR SHOWS. WE'VE HAD A POPUP EVENT WITH VEN VENDORS. SOMEONE AT ONE POINT HAD A SPECIAL EVENT OCCUR ON THE SAME DAY AS A CITY SPONSORED EVENT. AND SO -- YOU KNOW, WE MAKE SURE THAT -- RIGHT. RIGHT. >> TOO MANY RULES -- >> RIGHT. WELL ALSO I MEAN IF YOU REALLY WANT TO GO THAT DIRECTION, YOU KNOW A LOT OF THE POLICIES FOR PERMITS AND FIRE LAWS WERE WRITTEN IN BLOOD. YOU HAVE ISSUES WHERE -- I DON'T SEE THIS HAPPENING IN HUTCHINS BUT AT EVENTS, YOU KNOW, LIVE MUSIC EVENTS, STAMPEDES, PEOPLE GET SUFFOCATION FROM CROWDS, WE DON'T WANT PEOPLE PARKING ON LIKE IF THERE'S AN EVENT GOING AT CAMPBELL PARK YOU DON'T WANT PEOPLE PARKING ON GRASS OR AREAS THAT YOU KNOW THEIR VEHICLES CAN CAUSE DAMAGE TO UNDERLYING INFRASTRUCTURE. >> DO WE HAVE SIGNAGE POSTED WHEN THEY COME DOWN TO CITY HALL TO GET APPROVAL TO HAVE THEIR EVENT. >> WE CAN. WE CAN -- OBVIOUSLY WE'LL HAVE THIS INFORMATION ON THE WEBSITE. USUALLY PEOPLE HAVE BEEN GOOD AT CALLING ME UP OR CALLING ONE OF OUR DIRECTORS UP SAYING WE WANT TO -- YOU KNOW, HAVE AN EVENT OR THEY'LL COME TO THE CITY HALL FRONT DESK AND THEN ASK FOR THAT PROCESS. >> SO WE HAVE SOMETHING IN PLACE. >> YES. >> WELL THEN, I'LL MAKE A MOTION WE APPROVE RESOLUTION R2026-O-4-13340 PRESENTED BY KATHERINE LIND SEY. >> SECOND. TO APPROVE RESOLUTION R2026-04-1340 AS READ BY KATHERINE LINDSEY OUR ASSISTANT CITY ADMINISTRATOR. >> FORE. >> NICHOLS. >> FORE. >> RODRIGUEZ. >> FORE. >> MOTION CARRIES. >> MAYOR THERE'S NO NEED FOR EXECUTIVE SESSION. NOPE. [J. ITEMS OF COMMUNITY INTEREST] >> SO WE MOVE ON TO ITEMS OF COMMUNITY INTEREST WE HAVE A PARKS AND REC REACTION BOARD MEETING TOMORROW WE HAVE OUR FIRST ANIMAL SERVICES AD RE -- ADVISORY COMMITTEE MEETING -- APRIL 14TH AT 6. AND ZONING BOARD ADJUSTMENT ON WEDNESDAY APRIL 15TH AT 6 P.M. NEXT CITY COUNCIL MEETING WILL BE MONDAY APRIL 20TH AT 6:30 P.M. AND ATWAL PUBLIC LIBRARY BOARD MEETING AND WE HAVE OUR FIRST EVER RECYCLE EVENT ON SATURDAY APRIL 25TH AT THE EVENT CENTER IT'S FROM 12 NOON TO 2:30 P.M. AND WE DO HAVE EARLY VOTING FOR OUR MAY 2ND GENERAL ELECTION AND EARLY VOTING AT 321 NORTH MAIN AND FORMER CITY HALL BUILDING AND RUNS THROUGH APRIL 28TH. >> WE'LL HAVE DIGITAL SIGNS UP; RIGHT? >> YES. THOSE SHOULD BE COMING UP NEXT WEEK. >> MAKE A MOTION TO ADJOURN. >> SECOND. >> MOTION TO ADJOURN, ALL IN FAVOUR. MS. CAMPBELL. >> FORE. >> NICHOLS. >> FORE. >> MS. RODRIGUEZ. >> FORE. >> THANK YOU FOR COMING * This transcript was compiled from uncorrected Closed Captioning.