[A. WORK SESSION ]
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>> I WOULD LIKE IT THANK EVERYONE FOR COMING OUT TONIGHT.
TONIGHT IS MONDAY, APRIL THE 20TH, 2026 AT 5:30 P.M.
WE'RE GOING TO CALL OUR MEETING TO ORDER.
GOING TO DO A ROLL CALL. >> WE'RE IN WORK SESSION SO WE'LL JUST START THE WORK SESSION.
>> OKAY, WE'LL JUST START THE WORK SESSION AT 5:30, THEN.
>> TO CONDUCT THE INTERVIEW WITH PROS CONSULTING IN RELATION TO CHOOSING A FIRM TO CREATE THE PARKS AND RECREATION AND SPECIAL
>> OH, THERE YOU GO. WE'RE GOING TO INTRODUCE THE NEW CITY ENGINEER [INDISCERNIBLE] AND I WOULD LIKE FOR HIM TO GET UP AND TELL YOU -- COME ON, YOU WANT TO TALK? IT'S HIS FIRST DAY SO WE'RE VERY HAPPY TO HAVE HIM HERE AND WE GAVE HIM A TON OF PROJECTS TO LOOK INTO, SO HE'S DOING GOOD BUT TELL US A LITTLE BIT ABOUT YOURSELF.
>> DO I USE THE MICROPHONE HERE? >> YEAH, SURE.
>> OH, HI, HI, EVERYONE. MY NAME IS YIBIN CHOW CAIO AND I PREVIOUSLY WORKED IN AUSTIN MAINLY DOING [INDISCERNIBLE] AND BRIDGES OVER THERE AND GRADUATED WITH AN UNDERGRAD IN CIVIL ENGINEERING AND MASTERS IN CIVIL ENGINEERING AND WELL.
AND WORKED IN NEW COURT IN METAL BUILDING COMPANY, OUT IN [INDISCERNIBLE] FOR A YEAR OR SO AND NOW I'M JOINING CITY OF HUTCHINS HOPEFULLY TO MAKE GREAT IMPACTS THAN I DO IN THE
>> WE'RE HAVING A CONVERSATION. >> HE'S REALLY OUTSTANDING ENGINEER AND WE'RE VERY HAPPY TO HAVE HIM HERE.
AND I THINK HE'LL BE JUST A GREAT FIT FOR US, REGARDING NEW IDEAS AND HIS APPROACH TO PROJECTS.
AND HE'LL ALSO BE WORKING A LITTLE BIT ON THE REC CENTER LIBRARY BUILDING REGARDING STRUCTURAL AND GOING TO OAC MEETINGS. SO WE'VE GOT PLENTY FOR HIM TO DO AND WE'RE HAPPY TO HAVE HIM HERE.
WELL, -- >> ARE WE READY FOR THE
PRESENTATION? >> I WILL ASSUME EVERYONE IS READY. THANK YOU.
>> IF YOU WILL INTRODUCE YOURSELF, PLEASE.
>> SURE, GOOD EVENING, MAYOR, MEMBER OF THE COUNCIL.
MIME BRIAN TRUSTY. A PRINCIPAL WITH PROS CONSULTING. THANK YOU FOR HAVING ME THIS EVENING. READY FOR ME TO START? WELL AGAIN, THANK YOU FOR ENTERTAINING AND LOOKING AT OUR PROPOSAL FOR YOUR PARKS AND RECREATION SPECIAL EVENTS PLAN.
I KNOW IT'S GOING TO BE A VERY EXCITING MOMENT FOR YOU.
THIS IS PROBABLY THE FIRST OF SUCH PLANS THAT THE CITY HAS CONDUCTED FOR ITS PARKS AND RECREATION SYSTEM SO HONORED TO BE POTENTIALLY INCLUDED IN THAT PROCESS.
SO I WANTED TO DERBY PREPARED SOME SLIDES TO KIND OF WALK THROUGH OUR PROCESS. BUT I WANT TO MAKE SURE WE ALSO RESERVE PLENTY OF THE HALF HOUR WE HAVE FOR THIS INTERVIEW FOR ANY QUESTIONS OR DISCUSSION WE HAVE AT THE END.
AS I MENTIONED MY NAME IS BRIAN TRUSTY.
I'M A PRINCIPAL AT PROS. WE'RE BASED IN INDIANAPOLIS AND OUR PRI PRINCIPALS AROUND LEADERS ARE LOCATED HERE IN DALLAS OR PHOENIX OR HAHN ASH OUR, MICHIGAN.
ALL THE PRINCIPALS ARE ALL RECOVERING PARKS AND REGULAR RELATION DIRECTORS SO WE'VE ALL DONE THIS, YOUR SIDE OF THE FENCE. WE NOT ONLY HAVE MANAGED PARKS AND RECREATION SYSTEMS AND DEPARTMENTS, BUT WE'VE ALSO BEEN ON YOUR SIDE OF THE TABLE IN GOING THROUGH THE PLANNING PROCESS LIKE THIS AND WHICH KNOW WHAT IT'S LIKE TO CATCH THE FOOTBALL WHEN THE PLAN IS DONE AND HAVE TO IMPLEMENT IT.
I'M NOT DOING THIS PROJECT ALONE.
OF COURSE I'M YOUR LOCAL CONTACT.
IF SELECTED I'LL BE YOUR PROJECT MANAGER.
I'M FOUNDED BY LEON YOUNGER WHO FOLLOWED PROS 30 YEARS AGO AFTER BEING A STRENGTH AS A PARKS AND RECREATION DIRECTOR, LASTLY IN INDIANAPOLIS. SUPPORTED BY OUR PROJECT CONSULTANT DALTON DIXON DOWN IN AUSTIN, JANE MILLER, WHO IS JUST FORMERLY THE CHAIR OF THE CA CRA PUBLIC WHICH IS THE PUBLIC ACCREDITATION PROCESS FOR PUBLIC PARKS AND RECREATION AGENCIES.
AND WE HAVE PROPOSED A STATISTICALLY VALID SURVEY AND IF THAT'S A SERVICE YOU WOULD LIKE TO INCLUDE IN THIS PROCESS WE HAVE ECT INSTITUTE ON BOARD. AS I MENTIONED THE HE WE ALL CAME OUT OF THE FIELD OF PRATIONING.
WE'VE WORKED WITH OVER 50% OF THE PUBLIC PARKS AND RECREATION AGENCIES THAT HAVE WON THE NRP GOLD MEDAL AWARD AS WELL AS OVER
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40% OF THOSE AGENCIES THAT ARE CAPRA ACCREDITED SO WE CERTAINLY KNOW WHAT EXCELLENCE LOOKS LIKE IN THE FIELD.IN FACT LAST YEAR IN SEPTEMBER THE GOLD MEDAL AWARD WINNER FOR CITIES ABOVE 150,000 PEOPLE WENT TO OUR VERY OWN LEWISVILLE, TEXAS HERE IN NORTH TEXAS, SO WE WERE CLASSIFIED AS HAVING THE BEST PARKS AND RECREATION SYSTEM FOR A CITY OF ITS SIZE IN THE COUNTRY AT THE TIME. SO WE DO A LOT OF PLANNING, A LOT OF PLANNING WORK AS YOU CAN SEE, AND WE'RE WELL SUITED BY OUR EXPERIENCE TO MEET YOUR NEEDS IN THIS PARKS AND RECREATION AND SPECIAL EVENTS PLAN.
AS I MENTIONED WE'VE COMPLETED OVER 500 PLANS IN 31 YEARS.
WE HAVE OVER 150 YEARS OF EXPERIENCE AS PRACTITIONERS, HAVING BEEN IN THE SHOES OF THE FOLKS THAT ARE DOING THIS WORK EVERY DAY. AND WHY DO WE DO THIS WORK? BECAUSE WE BELIEVE IN STRENGTHENING PARKS AND RECREATION AS AN INDUSTRY, AS A PUBLIC SERVICE.
WE LOVE CONTRIBUTING TO STRONG AND HEALTHY COMMUNITIES.
WE LOVE TO MAKE -- HELP BUILD AWARD-WINNING AGENCIES, IF THAT'S WHAT THEY ASPIRE TO. AND ALSO WE REMAIN LIFELONG LEARNERS OURSELF, SO WHILE WE DO HAVE THE PRIVILEGE AND HONOR OF WORKING WITH CLIENTS ALL OVER THE COUNTRY, EVERY PROJECT IS SOMETHING WHERE WE LEARN SOMETHING NEW.
SO WE JUST BRING THAT WEALTH OF EXPERIENCE AND THAT EXPERTISE OF SOME OF THE BEST IN CLASS AGENCIES ACROSS THE COUNTRY TO THE TABLE, BUT WHEN WE SIT DOWN WITH YOU, WE WANT TO MAKE SURE WE ARE BUILDING A PLAN THAT'S UNIQUELY FOR HUTCHINS.
ETC INSTITUTE IS THE DEPARTMENT WE USE FOR STATISTICALLY VALID SURVEYS. WE'VE TEAMED WITH THEM FOR NEARLY 25 YEARS, DOING OVER 400 SURVEYS TOGETHER WITHIN.
THEY'RE FANTASTIC, THEY'RE THE BEST IN THE BUSINESS AND THEY WILL HELP US WORK 000 DEVELOPING THAT SURVEY INSTRUMENT AND ADMINISTERING IT IN YOUR COMMUNITY.
SO WE UNDERSTAND THERE'S A NUMBER OF PLANNING IMPERATIVES THAT WE NEED TO STICK TO AS A GUIDING LIGHT AND A NORTH STAR IN THIS PROCESS. THE FOUNDATION OF THIS IS ACCESSIBLE AND INCLUSIVE COMMUNITY ENGAGE: THIS IS NOT OUR PLAN, THIS IS Y'ALL'S PLAN, IT'S THE PLAN YOUR RESIDENTS AND SO WE NEED TO REALLY MAKE SURE THAT THEY HAVE A STRONG VOICE THROUGHOUT THE ENTIRE PROCESS. WE ALSO WANT TO BUILD A SET OF PROGRAMS AND SPECIAL EVENTS AND ASSETS AND SITES THAT ARE EQUITABLE TO THE ENTIRE COMMUNITY, USING A BROAD RANGE OF DATA SOURCES AND BEST PRACTICES AROUND THE COUNTRY.
DETERMINES WHAT THE RIGHT LEVEL OF SERVICE FOR HUTCHINS, WHERE YOU ARE TODAY, WHERE YOU'RE GOING TOMORROW.
I KNOW YOU'RE A SMALL COMMUNITY IN A LARGE METRO AREA, BUT YOU'VE EXPERIENCED 15% GROWTH IN YOUR POPULATION IN THE LAST FEW YEARS, SO YOU ARE EXPANDING. YOU'RE GOING TO HAVE NEW FACILITIES ON YOUR HORIZON WITH THE REC CENTER AND THE LIBRARY THAT ALSO FALL AS REALLY MAKING SURE THAT THE LEVEL OF SERVICE IS SET UP FOR WHERE YOU ARE TODAY AND WHERE YOU WILL TOMORROW. AND YOU ARE TOMORROW OF AND IMPROVING THE CONDUCTIVITY NOT ONLY BETWEEN PARKS BUT PARKS AND MAJOR CIVIC SPACE.
AND AGAIN TO MAKE SURE THAT THE WHOLE ENTERPRISE, YOUR PARKS AND RECREATION SERVICES AND SYSTEMS, I KNOW RIGHT NOW -- I BELIEVE IT'S UNDER COMMUNITY SERVICES, IT IS SOMETHING THAT'S FINANCIALLY RESILIENT, THAT'S RIGHT-SIZED FOR YOU AND HAS A DYNAMIC AND REALISTIC ACTION PLAN, THAT'S GOT THE RIGHT BALANCE OF AMBITION AND REALISM. WE REALLY HAVE THREE MAJOR STEPS IN OUR PROCESS. WE START WITH A STRONG UNDERSTANDING OF WHERE YOU ARE TODAY, WHERE WE DO A LOT OF ASSESSMENTS AND OF COURSE YOU HAVE FOUR PARKS, SO IT DOESN'T TAKE TOO LONG TO DO SITE ASSESSMENTS FOR A PARK SYSTEM OF YOUR SIZE BUT WE WANT TO GET TO KNOW THEM DOWN TO THE SQUARE INCH, SO WE CAN MAKE INFORMED RECOMMENDATIONS TO YOU ABOUT WHAT TYPES OF IMPROVEMENTS MAY BE NECESSARY OR SOMETHING TO THINK ABOUT OVER THE NEXT TEN YEARS, AND THESE PLANS TYPICALLY HAVE A TIME HORIZON OF ABOUT TEN YEARS.
SO ONCE WE GET THROUGH THE ASSESSMENT PHASE, REALLY GET TO MOVE INTO WHAT WE CALL THE IDEATION PHASE, WHERE WE PUT ALL THAT WORK INTO RECOMMENDATIONS AND STRATEGY AND THEN THAT WE ENDED OUR THIRD PHASE, WHICH IS DEVELOPING THAT IMPLEMENTATION PLAN. WE HAVE A NUMBER OF ANALYSES IN OUR SCOPE AND I'M NOT GOING TO GO THROUGH ALL OF THESE BUT I WANT YOU HAD YOU TO BE ABLE TO SEE THE GENERAL LOGICAL FLOW OF HOW WE GO THROUGH A PROCESS. WE START FIRST WITH STAFF, ON THE GROUND DOING A SWAT ANALYSIS.
WE HAVE MOVED IMMEDIATELY INTO KEY STAKEHOLDER VIEWS, INTERVIEWING Y'ALL AS LEADERS OF THE COMMUNITY, INTERVIEWING STAFF, OTHER STAKEHOLDERS, USERS.
WE HAVE FOCUS GROUPS THAT WE CAN WORK WITH YOUR TEAM TO HELP IDENTIFY AND PULL TOGETHER. AND THEN WE ALSO HAVE PUBLIC MEETINGS. WE HAVE A SERIES OF THREE PUBLIC MEETINGS WE'LL TALK ABOUT. BUT WE'LL GO THROUGH THE WHOLE PROCESS OF GETTING TO KNOW YOUR SYSTEM, UNDERSTANDING THE GAPS, DEVELOPING A LEVEL OF SERVICE, UNDERSTANDING YOUR RECREATION PROGRAMS AND YOUR SPECIAL EVENTS.
I WILL KNOW YOU HAVE THE EASTER EGG HUNT, MOVIES IN THE PARK, FALLINGFEST AND THE CHRISTMAS PARADE AND WHAT IS YOUR INCENTIVE PROGRAMING AND EVENTS THAT'S COMING UP AFTER THAT, THAT THIS PLAN REALLY WANTS TO SPEAK TO.
HOW THAT LEADS INTO PRIORITIZED RECOMMENDATIONS ON FACILITIES, AMENITIES, A CAPITAL IMPROVEMENT PLAN, OPERATIONS AND MAINTENANCE ANALYSIS, FUNDING AND REVENUE STRAT EXPWRIS GIST AND THE FINAL PLAN DEVELOPMENT. I WOULD LIKE TO POINT OUT AND
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ACTUALLY I'LL COME BACK TO IT A LITTLE BIT LATER.SO LET'S TALK ABOUT COMMUNITY ENGAGEMENT, BECAUSE THAT'S AT THE CORE OF THIS PLAN. SO WE LIKE TO COME AT COMMUNITY ENGAGE FROM TIME TO TIME A NUMBER OF DIFFERENT DIRECTIONS.
BECAUSE IT'S REALLY ABOUT TARGETING YOUR EXISTING USERS AS WELL AS YOUR NON- USERS. WE WANT TO GET THE VOICES OF EVERYBODY IN THE COMMUNITY TO BE ABLE TO HAVE ACCESS TO THIS PROCESS. SO WE USE -- WE PROPOSED A NUMBER OF STRATEGIES IN YOUR COURSE, NOT ONLY THE KEY STAKEHOLDER INTERVIEWS AND FOCUS GROUPS BUN THE PUBLIC MEETINGS AND THE STATISTICALLY VALID SURVEY.
ON THE SLIDE, I INDICATED IR' TOWARDS ONLINE SURVEYS OR WEBSITES THAT WE HAVE THE ABILITY DO THAT, AND WE DIDN'T INCLUDE THAT IN OUR BASE SCOPE BUT IF THAT'S A SERVICE YOU CAN LIKE TO INCLUDE, WE CAN EASILY DO SO FOR A PRETTY AFFORDABLE CHANGE TO THAT PROPOSAL. THOSE PUBLIC MEETINGS, WE HOLD THREE OF THEM, ONE IN THE BEGINNING, WHAT'S REALLY AN INTRODUCTION OF THE PROCESS TO THE PUBLIC, GETTING SOME GENERAL EARLY INSIGHTS FROM COMMUNITY MEMBERS.
WE COME BACK AND HAVE A SECOND PUBLIC MEETING AROUND -- A LITTLE OVER HALFWAY THROUGH THE PROCESS, WHEN WE'VE GOT THINGS TO REPORT ON THE NEEDS ANALYSIS. WE START TALKING ABOUT STRATEGY FROM A DIRECTIONAL PERSPECTIVE. AND THEN WE HAVE A FINAL PUBLIC MEETING TOWARDS THE END OF THE PROCESS, WHICH WE'RE ROLLING OUT THE STRATEGY'S RECOMMENDATIONS AND IMPLEMENTATION.
AS WE MENTIONED, WE INCLUDED A STATISTICALLY VALID COMMUNITY SURVEY, SO THAT WOULD BE ONLY IF RESIDENTS WITHIN THE CITY OF HUTCHINGS AND THEY HAVE ALSO A NUMBER OF WAYS IF WHICH THEY CAN TAKE THAT BUT THAT IS PROBABLY YOUR BEST BROADEST REPRESENTATIVE EXAMPLE OF WHAT THE COMMUNITY WANTS AT LARGE, BECAUSE IT'S A RANDOM SAMPLE SURVEY.
SO AGAIN, WE WANT TO CREATE EASY ACCESS TO THE PROCESS AND WE WANT TO USE THE COMMUNITY SURVEY TO INFORM HOW WE DEVELOP RECOMMENDATIONS, AND HOW THAT TRANSLATES INTO PRIORITIZATION FOR BOTH FACILITIES AND AMENITIES, AS WELL AS PROGRAMS AND SERVICES. SO ALL OF THIS CULMINATES INTO A FAIRLY LOGICAL ANALYTICAL PROCESS THAT IS VERY DEFENSIBLE FOR YOU ALL AS MEMBERS OF THE COMMUNITY, TO COME BACK LATER AND SAY HOW DID YOU COME UP WITH THAT CONCLUSION SO YOU HAVE A TRANSPARENT PROCESS. ONE OF THE MOST IMPORTANT ASPECTS OF A PLAN SUCH AS THIS IS THE TEN-YEAR CAPITAL IMPROVEMENT PLAN THAT COMES OUT OF IT.
BECAUSE WE HAVE BEEN PRACTITIONERS AND WE'VE HAD TO MANAGE THESE TYPES OF SYSTEMS AND FACILITIES OURSELVES, WE BRING A LOT OF EXPERTISE TO THIS PROCESS.
WE LIKE TO ORGANIZE CAPITAL PROJECTS INTO THREE BUCKETS.
THE FIRST ARE THE CRITICAL ONES, THE PROJECTS THAT ARE KIND OF SETTING OUR HAIR ON FIRE A LITTLE BIT, THE THINGS THAT MAY BE BROKEN OR NEED IMMEDIATE ATTENTION IN THE PARK SYSTEM.
WE HAVE A SECOND BUCKET WE CALL SUSTAINABLE.
THESE ARE PROJECTS THAT CAN ENHANCE YOUR PARKS AND RECREATION SYSTEM INTO THE FUTURE.
AND THEN WE DON'T SHY AWAY FROM THAT THIRD BUCKET, BECAUSE BIG VISIONARY IDEAS WILL COME OUT OF THE PROCESS.
WE WANT TO KEEP THEM IN THE PROCESS AND INCLUDE THEM AND PLAN AROUND THEM BUT THOSE MAY BE THINGS THAT REQUIRE MORE CREATIVE FUNDING STREAMS IN THE LONG TERM FUTURE OR CREATIVE PARTNERSHIPS. BUT AGAIN WE CAN ALSO HELP TO BROKER AND TAILOR. IF THAT'S SOMETHING THAT YOU'RE LOOKING FOR. AND THEN WHEN WE DO OUR COST ESTIMATING, WE DON'T STOP AT JUST GIVING YOU AN ESTIMATED COST OF HOW MUCH IT'S GOING TO TAKE TO BUILD IT IN THE FIRST PLACE. WE ALSO LET YOU KNOW WHAT THE IMPACT IS ON YOUR OPERATIONS AND MAINTENANCE BUDGET, WHAT YOU CAN EXPECT FOR THE LONG-TERM LIFECYCLE REPLACEMENT SO YOU HAVE A TRUE TOTAL COST OF OWNERSHIP IN MIND.
OF COURSE A BIG ELEMENT OF THIS IS THE PROGRAM AND EVENTS PLAN.
BECAUSE WE'VE COME OUT OF FIELD OF PRATIONING, WE WOULD LIKE TO SAY WE'VE BEEN TRAINED IN THE INDUSTRY AND NOT ON THE INDUSTRY. WE HAVE A LOT OF INNOVATION WE CAN BRING TO TABLE ABOUT HOW YOU CAN MAKE A MORE ROBUST PROGRAM PORTFOLIO FOR THE AGENCY OF YOUR SIZE.
SO AGAIN, IT'S ABOUT RIGHT-SIZING WHAT YOU REALLY NEED AND THE COMMUNITY IS ASKING FOR OVER THE NEXT TEN YEARS.
ALSO, BECAUSE WE HAVE BEEN PRACTITIONERS, WE UNDERSTAND HOW PARKS AND RECREATION SYSTEMS SHOULD WORK, OPERATIONALLY.
SO WE INCLUDED IN THIS AN ORGANIZATIONAL REVIEW SO WE CAN GIVE YOU RECOMMENDATIONS AROUND POTENTIAL STAFFING, WHERE YOU MAY HAVE CORE DEPENDENCIES THAT MAY BE MISSING THAT YOU WOULD LOOK TO FILL AND REAL IMPROVE YOUR SYSTEM AS WELL AS CREATING A FUNCTIONAL OUTCOME DRIVEN ORGANIZATION, SO WE CAN DRIVE YOU TO BEING SOMETHING THAT'S FINANCIALLY SUSTAINABLE AS WELL.
EVERY COMMUNITY IS DIFFERENT. YOU'LL HAVE A CERTAIN EXPECTATION ABOUT WHAT YOU WANT. I KNOW RIGHT NOW ALL OF YOUR EVENTS ARE FREE. BUT IF IN THE FUTURE YOU MAY ROLL OUT PROGRAMS OR SERVICES THAT HAVE FEES ASSOCIATED WITH THEM, IT NEEDS TO BE CLOSELY LINKED TO THE COST OF PROVIDING THOSE SERVICES. AND THEN THAT LEADS US TO A REALLY IMPORTANT PIECE, THIS IS ONE OF OUR CALLING CARDS AS A FIRM. WE'VE IDENTIFIED OVER 150 SUCCESSFUL WAYS TO FUND PUBLIC PARKS AND RECREATION SYSTEMS ACROSS THE COUNTRY. MOST PEOPLE ONLY USE ONE OR TWO STRATEGIES. THIS IS AN OPPORTUNITY TO PUT MORE ARROWS IN YOUR QUIVER. SO IN BRAIN STORMING WITH YOU ALL, WHAT FITS YOUR CULTURE BEING WHAT FATES FITS YOUR VALUA CITY, WHAT ARE SOME BROAD FUNDING AND REVENUE STRATEGIES THAT YOU CAN PULL INTO PLAY? DOING THIS MASTER PLAN IN THE FIRST PLACE MAKES YOU ELIGIBLE FOR TEXAS PARKS AND WILDLIFE GRANTS AND A LOT OF OTHER GRANTS THAT ARE GOING TO LOOK TO YOU
HAVING A PLAN OF THIS NATURE. >>
>> FOR THE GRANTS? THE CITY HAS TO DO THAT
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FOLLOWING THE COMPLETION AND ADOPTION OF THE PLAN.WE HAVE PROVIDE GRANT WRITING SERVICES.
WE CAN DO THAT. BUT IT'S NOT INCLUDED IN OUR CURRENT SCOPE FOR THIS PLAN. AND THEN FINALLY, GETTING TO DETAIL -- OF COURSE I'M NOT EXPECTING YOU TO READ THIS.
THIS LOOKS LIKE AN EYE CHART. BUT DETAILED IMPLEMENTATION STRATEGIES, RIGHT. SO IT'S REALLY KIND OF A TO-DO LIST IN THE NEXT TEN YEARS AND YOUR PRIORITIES OF HOW YOU GET THERE. FINALLY AS A PROJECT MANAGEMENT AND WORKING WITH YOU AS A PARTNER IN THIS PROCESS, WE WANT TO BE AN EXTENSION OF YOUR TEAM. WE WANT TO MAKE SURE WE RESPECT THE WORKLOAD OF YOUR STAFF. THEY HAVE OTHER THINGS TO DO BESIDES THIS PLAN, SO WE DON'T NEED TO BE TAKE UP A LOT OF THEIR TIME BUT WE DO NEED THEIR OPINIONS, THEIR INSIGHTS, THEIR EXPERIENCE, AND THEIR VOTE IN THIS PROCESS, LIKE WHAT IS REALLY IMPORTANT FOR THE CITY OF HUTCHINS AND WHAT'S APPROPRIATE.
WE WILL BE VERY TRANSPARENT. WE NEVER ISSUE CHANGE ORDERS OR ANYTHING LIKE THAT. IF SOMETHING HAPPENS ALONG IN THE PROCESS WHERE WE NEED TO LOOK AT SOMETHING A LITTLE BIT DIFFERENT THAN WE HAD ORIGINALLY SCOPED, WE JUST MAKE THAT MOVE ON THE FLY. SO THAT'S SOMETHING THAT WE WILL REALLY COMMIT TO WHAT WE PROPOSE TO YOU IN OUR BUDGET AND OUR SCHEDULE. AND WE'RE PRESENT AND WE'RE IN PERSON. I LIVE IN FAR NORTH DALLAS SO IS TOOK ME ABOUT 45 MINUTES TO GET HERE, EVEN WITH TRAFFIC.
BUT WE CAN BE VERY PRESENT AND IN-PERSON AS MUCH AS WE NEED TO.
I DO HAVE A COUPLE OF SLIDES ON BUDGET AND SCHEDULE IF QUESTIONS BRING US TO THAT DISCUSSION. OTHERWISE, I WOULD LIKE TO OPEN
IT UP FOR QUESTIONS. >> I GUESS I DO HAVE A FEW
>> SO YOU SAID LEWISVILLE WAS ONE OF THE PARKS THAT GOT
>> OKAY, COOL. SO SEEING AS LEWISVILLE IS OBVIOUSLY MUCH -- YOU KNOW -- YES, BIGGER IN SIZE, BIGGER THAN HUTCHINS, WHAT LITTLE THINGS DO YOU THINK -- I GUESS JUST DRIVING THROUGH HUTCHINS -- I GUESS TO PUT YOU ON THE SPOT -- DO YOU THINK HUTCHINS WOULD NEED? I KNOW YOU'VE ONLY HAD A LOOK AROUND OUR PARKS BUT IF YOU WERE TO BRING SOMETHING TO MIND, WHAT WOULD BE THOSE THINGS?
>> THAT'S A GREAT QUESTION. SO EVERY COMMUNITY BASED ON SIZE, CAPACITY, HISTORY, CULTURE, IS GOING TO BE VERY, VERY DIFFERENT. YOU KNOW, IF YOU'RE STARTING WITH GROUND FLOOR EVER FOUR MARKS RIGHT NOW, AND YOU HAVE THIS MAJOR FACILITY THAT'S ABOUT TO COME ONLINE, SO YOU NEED TO BE OPERATIONALLY PREPARED FOR HOW THAT'S GOING TO WORK AND HOW YOU'RE GOING TO PROGRAM IT. SO WE WOULD BRING A LOT TO THE TABLE IN TERMS OF PLANNING FOR THAT FACILITY SO YOU WERE REALLY EYES WIDE OPEN BY THE TIME YOU'RE TURNING DIRT OR CUTTING A RIBBON. THERE'S ALSO -- THERE COULD BE AMENITIES THAT ARE MISSING OUT OF YOUR PARK SYSTEM OR PARKS THAT ARE MISSING. NOW, I'M ASSUMING THAT HUTCHINS IS LANDLOCKED. SO YOU'RE LOOKING AT BUILDING A PARK SYSTEM WITHIN, RIGHT. SO IT'S NOT ABOUT GOING OUT AND DOING LARGE STRATEGIC ACQUISITION BUT THERE COULD BE ACQUISITIONS IN TOWN, THAT COULD BE POSSIBLE TO CREATE NEW PARK OPPORTUNITIES, AS WELL AS TRAILS, GREENWAYS, CONNECTIVITY.
IT JUST NEEDS TO TIE IN VERY CLOSELY WITH ANY KIND OF PLANNING YOU MIGHT BE HAVING AROUND BIKE AND PEDESTRIAN TRANSIT, NON- MOTORIZED TRAFFIC IN TOWN, BECAUSE ALL THESE THINGS WORK TOGETHER. WE ALSO WOULD WANT TO WORK CLOSELY WITH STORMWATER MANAGEMENT AND PUBLIC UTILITIES, BECAUSE OFTENTIMES THESE KIND OF INFRASTRUCTURE, LIKE STORMWATER INFRASTRUCTURE, CAN DO DOUBLE DUTY, AS A PARK -- KIND OF AMENITY OR A NATURAL SPACE. THAT'S SOMETHING THAT LEWIS VILLE WAS DOING REALLY GOOD AT, IS USING REALLY -- MERGING STORMWATER INFRASTRUCTURE WITH PARKS AND RECREATION SPHROOR THESE INFRASTRUCTURE SO THOSE TWO THINGS KIND OF DO DOUBLE DUTY. IS THAT HELPFUL?
>> YES. >> I JUST FEEL LIKE THE SKYLINE AREA COULD USE SOME MORE PARK.
I DON'T KNOW IF THERE'S ANY LAND AVAILABLE OR SOMETHING IN THAT AREA BUT -- -- WE'VE GOT A NEW PROPERTY THAT -- I WOULD LIKE TO MAYBE TAKE A LOOK AT IT, IF THE COUNCIL AGREES ON THAT PART OF TOWN. IT'S REALLY VERY -- THE OWN THING THAT'S OVER THERE IS THAT MARTIN LUTHER KING AND WE JUST ADDED 300 AND SOME HOUSES OVER THERE AND IT'S --
>> CAN LOOK AT, BECAUSE LIKE I SAID, IT'S -- THAT LITTLE PARK OVER THERE IS REAL SMALL AND IT'S ALREADY FULL.
AND I DON'T SEE A LOT OF EXPANSION ROOM OVER THERE.
I KNOW YOU MENTIONED MAYBE ADDING A PARK OR SOMETHING --
>> SO WITH A PARK LIKE THAT SIZE, IT'S [INDISCERNIBLE] YEAH, IT'S LIKE -- HAVE YOU WORKED WITH PARKS THAT SIZE TO MAKE THEM I GUESS AS FUNCTIONAL OR AS AMENITY I GUESS DENSE FOR THE
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COMMUNITY? WE WOULD NEED SOME IDEAS.>> SO -- WELL, I'M NOT COMPLETELY FAMILIAR WITH THIS PARTICULAR PARK, OF COURSE AT THIS POINT, BUT SOME GOOD EXAMPLES OF HOW YOU CAN REALLY CREATE VIBRANT PUBLIC SPACES WITH SOMETHING THAT'S FAIRLY SMALL.
I KNOW WE LAST YEAR COMPLETED A PARKS AND REC MASTER PLAN, THEIR FIRST ONE ALSO FOR POKE TELL A, IDAHO AND THEY HAD A POCKET PARK IN THE MIDDLE OF DOWNTOWN THAT WAS LESS ACRE AND PARTICULARLY YOU WOULD CALL IT A POCKET PARK. BUT WE PUT AN AMPITHEATER IN THERE AND IT BECAME THIS COMMUNITY GATHERING SPACE SO EVEN THOUGH IT WAS SOMETHING THAT WAS FAIRLY SMALL, IT BECAME CLASSIFIED AS MORE OF A COMMUNITY OR REGIONAL PARK OF HOW IT FUNCTIONED. SO REALLY, IN EACH PARTICULAR PARK -- AND THERE MAY BE AREAS OF THE COMMUNITY, BECAUSE YOUR POPULATION IS GROWING SO QUICKLY DERBY PULLED THIS SLIDE UP BECAUSE IT HAS THAT MAP. THAT WAS A MAP WE DID FOR BROKEN ARROW, OKLAHOMA WHERE WE LOOKED AT WHERE POPULATION WAS GROWING THE FASTEST IN THE COMMUNITY AND THEN WE COULD PLOT THAT WHERE EXISTING PARKS WERE OR RECREATION SITES AND THEN START TO USE THAT FROM AN INFORMED PERSPECTIVE OF WHERE THERE MIGHT BE PARK C'ESTERS THAT ARE BUILDING AS THE POPULATION DYNAMICS ARE CHANGING. I MEAN, YOU WANT TO BE ABLE CORRECT THAT IN ADVANCE BEFORE IT HAPPENS.
>> DOESN'T DO US ANY GOOD. THAT'S WHAT I WANT TO --
>> ABSOLUTELY. YOUR PARKS SYSTEM NEEDS TO BE MULTIGENERATIONAL, AT THE WHOLE LEVEL.
THERE MAY BE CERTAIN PARKS OR CERTAIN SITES THAT CATER TO ONE PICK AGE SEGMENTATION OR CULTURAL DEMOGRAPHIC OR WHATEVER IT MAY BE. BUN ACROSS THE BOARD, ACROSS THE SYSTEM, IT NEEDS TO BE FAIRLY MULTIGENERATIONAL.
AND EVOLVING, BECAUSE YOUR POPULATION WILL EVOLVE.
SO I MEAN, I'VE HAD PEOPLE ASK ME QUESTIONS LIKE, WELL, IS PICKLEBALL HERE TO STAY, OR IS IT JUST A FAD? WHAT'S HAPPENING HERE? WELL, PICKLEBALL IS HERE TO STAY BUT THERE ARE SPORTS THAT COME AND GO AND THOSE ARE POSSIBLY INVESTMENTS YOU MAY NOT WANT TO MAKE IN YOUR PARK SYSTEM, BECAUSE YOU'RE CONCERNED -- IT COULD BE IRRELEVANT WITHIN THE NEXT FIVE OR TEN YEARS. SO BEING SMART ABOUT WHAT GOES IN -- HOW YOUR PARK SYSTEM DEVELOPS IS THE WHOLE POINT AFTER PLAN LIKE THIS. WE CAN USE A LOT OF THAT DATA, A LOT OF THE BEST PRACTICE WE'VE LEARNED FROM AROUND THE COUNTRY, AROUND THE REGION AND CHANNEL THAT INTO RECOMMENDATIONS THAT REALLY FIT WHERE YOU ARE AND WHERE YOU'RE GOING.
>> I HAVE A QUESTION. ON THE FOCUS GROUP, IT SAYS HERE YOU'RE GOING TO DO UP TO SIX SESSIONS.
>> MM-HMM. >> I MEAN WHAT'S THE SIZE OF THE FOCUS GROUP AND HOW DO WE GO ABOUT -- BUT JUST RANDOMLY PICK PEOPLE, WE TRY AND GET PEOPLE TO COME? HOW ARE WE GOING TO GET THE WORD OUT TO ACTUALLY HAVE PEOPLE TO
SIGN UP TO PARTICIPATE? >> WE WOULD WANT TO IDENTIFY WHAT NEEDS TO BE IN THOSE FOCUS GROUPS.
WE WOULD WANT TO WORK CLOSELY WITH YOU AND YOUR STAFF TO IDENTIFY STOARLDZ THAT YOU FEEL ARE BEING TO BE THE MOST RELEVANT AND IMPACTFUL IN THE PROCESS.
THE SIZE OF A FOCUS GROUP CAN RANGE FROM TWO TO THREE PEOPLE TO SIX TO EIGHT. IT'S USUALLY GOOD NOT TO GO LARGER THAN TEN TO TWELVE. WE CAN DO IT IN-PERSON, WE'VE DONE THEM VIRTUALLY WHICH MAKES IT EASIER FOR PEOPLE TO SCHEDULE TIME. EXAMPLES COULD BE MEMBERS OF A SCHOOL DISTRICT. LEADERS OF THE SCHOOL DISTRICT, STAFF, COULD BE ECONOMIC DEVELOPMENT FOLKS, CHAMBER.
IF YOU'VE GOT SPORT GROUPS IN TOWN, SO TALKING WITH THEM, IF YOU'VE GOT NEIGHBORHOOD ASSOCIATIONS, WE'VE HAD CLIENTS THAT ASK US TO INTERVIEW FAITH BASED GROUPS.
SO IT REALLY ALL DEPENDS ON THE MAKEUP OF WHO IS IN YOUR COMMUNITY AND WHO YOU FEEL LIKE REALLY NEEDS THAT TYPE OF
ENGAGEMENT IN THIS PROCESS. >> I GUESS JUMPING OFF OF THAT PAGE, WOULD THE PUBLIC MEETINGS, IS THAT THREE MEETINGS, VERY
FOUND THAT TO BE VERY EFFECTIVE? >> YES, SO -- AND GENERALLY -- SO PARKS AND RECREATION IS REALLY CLOSE TO PEOPLE'S HEARTS.
AND THEY REALLY ENJOY SHARING THEIR INSIGHTS, THEIR THOUGHTS, THEIR PRIORITIES, THEIR PREFERENCES IN A PROCESS LIKE THIS. WE NEVER STRUGGLE WITH GETTING SURVEY RESULTS BACK, FOR EXAMPLE.
ETC SURVEY RESPONSE RATES ARE ABOUT 12% WHICH IS REALLY HIGH FOR A SURVEY LIKE THAT. BUT PUBLIC MEETINGS ARE AN OPPORTUNITY FOR FOLKS THAT WANT TO PARTICIPATE IN A MUCH MORE PERSONAL AND TANGIBLE WAY SO WE TRY TO MAKE OUR PUBLIC MEETINGS FAIRLY INTERACTIVE WITH SOME ACTIVITIES AND, YES, NOT ONLY IS IT AN OPPORTUNITY FOR US TO LEARN FROM THE COMMUNITY ABOUT THINGS THAT THEY'RE INTERESTED IN, THIS IS ALSO THIS SUBTLE
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OPPORTUNITY FOR US TO EDUCATE THE COMMUNITY ON WHAT'S POSSIBLE AND WHAT IS RECOMMENDED OR WHAT IS NOT RECOMMENDED.I'VE HAD CLIENTS THAT I'VE HAD -- I'VE HEARD IN THE PROCESS, WE REALLY -- THIS HAPPENED UP IN ANNA NORTH OF TOWN. THEY REALLY WANTED THIS LARGE INDOOR OUTDOOR AQUATIC CENTER AND WHO DOESN'T IS THIS BUT THAT'S A 180 MILLION-DOLLAR FACILITY THAT COSTS $80 MILLION A YEAR TO OPERATE. I WOULDN'T BE IN MY RIGHT MIND TO SUGGEST THAT FOR ANNA RIGHT NOW.
BUT IT TOOK THE PROCESS THROUGH A PUBLIC MEETING TO BE ABLE TO GET THAT POINT ACROSS IN A RESPECTFUL WAY TO THE COMMUNITY SO THEY UNDERSTOOD WHAT WE WERE TALKING ABOUT.
IT WASN'T JUST CITY STAFF TELLING THEM, NO, WE CAN'T HAVE
AN AQUATIC CENTER. >> ANOTHER QUESTION I HAD ON THE AMENITIES, AS FAR AS THE STUFF YOU PUT IN THE PARKS.
MY CONCERN IS THE DURABILITY AND LIKE I SAID RESISTANCE TO VANDALISM AND STUFF LIKE THAT. I MEAN, WHERE ARE Y'ALL GOING TL
GOING TO RECOMMEND IN THAT AREA? >> WELL, PARK SYSTEMS ARE SUBJECT TO ALL SORTS OF VANDALISM AND NEFARIOUS USE.
THAT'S TRUE. A LOT OF CASES RIGHT NOW, PARK SYSTEMS ARE PROVIDING THE HOMES FOR THE UNHOUSED IN A LOT OF COMMUNITIES. WE'RE WORKING IN WICHITA KANSAS, RIGHT NOW, THE UNHOUSED POPULATION ISSUE IN THEIR PARKS IS A MAJOR CHALLENGE. SO THERE'S RESILIENT DESIGN.
THERE'S DIFFERENT WAYS IN WHICH YOU CAN DESIGN AMENITIES THAT ARE MORE RESISTANT TO THAT KIND OF ABUSE.
THERE'S ALSO OPERATIONAL PRACTICES AND HOW YOU MANAGE AND MAINTAIN FACILITIES THAT ALSO CAN DISCOURAGE THAT USE.
CREATIVE USE OF LIGHTING, JUST GETTING THINGS LIT.
KEEPING EYES ON PARKS IS THE BEST WAY TO KEEP THEM FROM BEING VANDALIZED. AND SO THINKING ABOUT THE WAYS IN WHICH YOU CAN JUST MONITOR AND THE USAGE AS BEST YOU CAN.
YOU'RE NOT GOING TO BE ABLE TO AVOID ALL GRAFFITI OR ALL TYPES OF ABUSE TO YOUR PARK SYSTEM BUT YOU CAN HAVE CERTAIN STRATEGIES
>> LINE OF SIGHT, ABSOLUTELY. >>
>> AND THE MORE YOU ACTIVATE THESE SPACES, THE MORE PEOPLE ARE GOING TO BE PRESENT, THE LESS OPPORTUNITY SOMEONE WOULD
>> YEAH, THERE IS ALSO -- YES, AND THEY HAVE BENCHES THAT HAVE LITTLE DIVIDERS IN BETWEEN, SO LIKE -- LOOKS LIKE AN ARM REST BUT IT'S THERE TO PREVENT SOMEONE FROM SLEEPING ON THE BENCH. THERE'S ALL SORTS OF CREATIVE
DESIGN. >> COULD YOU REFERENCE I GUESS PREVIOUS PROJECTS WHERE YOU'VE HAD -- I GUESS YOU REFERENCED LIKE THEIR SUMMER PROGRAMING PER SE OR -- YOU SAID THIS ONE
REALLY BLEW MY SOCKS OFF. >> FROM A PROGRAMING
>> I'LL TELL YOU SOME OF THE MORE EXCITING PROGRAMING THAT I KNOW RUN ACROSS IN THE LAST FEW MONTHS IS WHEN WE DID THE YOUTH SERVICES MASTER PLAN FOR THE CITY OF ANTONIO.
THEIR SUPERINTENDENT DOWN THERE IS OUTSTANDING AND THEY ROLL OUT ALL SORTS OF CREATIVE PROGRAMS ENGAGING FROM NOT ONLY HEALTH AND WELLNESS BUT YOU KNOW FITNESS AND ATHLETICS AND ALSO STEAM PROGRAMING. HAS WHERE IS FASCINATE ABOUT STREET OF SAN ANTONIO AND THEIR SYSTEM IS THEY HAVE 28 RECREATION CENTERS SPREAD OUT ACROSS THE OPPORTUNITY, BUT BECAUSE OF THE ECONOMICS OF THE COMMUNITY, THEY HAVE A COST RECOVERY STRATEGY OF THEIR SERVICES OF 0%.
THEY DO NOT CHARGE ANYTHING. THEY DO NOT WANT COSTS TO BE A BARRIER OF PARTICIPATION FOR ANYONE.
SO THAT IS A DECISION, A STRATEGIC DECISION THAT THEY'VE MADE AND THEY MADE THE PLAN AROUND IT.
>> OH, YEAH, THAT'S PROBABLY GOING TO COME UP IN THE COMMUNITY PROCESS. IT'S SOMETHING THAT'S PRETTY POPULAR. THAT'S A GREAT INVESTMENT FOR CITY PARK SYSTEM, BECAUSE IT IS AN AQUATIC AMENITY THAT'S NOT NEARLY AS EXPENSIVE TO BUILD AND OPERATE AS AN AQUATIC CENTER OR
>> MAYOR IN BRANDSETTER IS HERE. I THINK THEY GET 30 MINUTES
ALSO. >> SORRY, WE'RE A LITTLE BIT LATE BUT I THINK WE'RE ABOUT DONE.
>> I GUESS COULD WE EMAIL YOU AND COULD YOU GIVE US SOME OF YOUR PREVIOUS SUMMER PROGRAMING THAT YOU'VE DENY?
>> SURE. I CAN ALSO PROVIDE YOU SOME EXAMPLES OF COMPLETED PLANS. IS THAT HELPFUL?
>> YES. >> ANYTHING ELSE? WELL, I APPRECIATE YOUR GENEROSITY OF HAVING ME HERE TODAY AND YOUR TIME, AND YES, IF THERE'S ANY FOLLOW-UP QUESTIONS OR CLARIFICATIONS THAT YOU NEED, JUST DON'T HESITATE TO REACH OUT. I SAW YOU'RE CONTINUING YOUR PROCESS THROUGH MAY 12TH, SO WE HAVE PLENTY OF TIME IF YOU NEED ANY ADDITIONAL INFORMATION FROM US.
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>> WELL, THANK YOU VERY MUCH, BRIAN.
THANK YOU. >> SO ITEM 2 ON OUR WORK SESSION, WE HAVE CONDUCT AN SWRIEW WITH BRAND SETTER CAROLE INK IN RELATION TO CHOOSE AGRICULTURE FIRM TO CREATE THE PARKS AND RECREATION SPECIAL EVENTS MASTER PLAN.
RIGHT UP TO THE PODIUM. >> GOOD EVENING, MAYOR AND COUNCIL. THANK YOU ALL FOR THE OPPORTUNITY TO COME AND SPEAK WITH YOU ALL TONIGHT.
MY NAME IS AMANDA HIGGERT AND I'LL BE SERVING AS PROJECT COORDINATOR ON THIS EFFORT AND MARIANNE MITCHELL WILL BE PRINCIPAL IN CHARGE. YOU ALL HAVE WORKED WITH BRANDSTETTER CARROLL AND YOU KNOW US FOR WHAT WE CAN DO FOR ARCHITECTURAL INTERIOR AND FFE DESIGN YOU'RE I'M EXCITED TO INTRODUCE YOU TO ANOTHER SIDE OF OUR OFFICE THAT SPECIAL LIESES IN LIES LIESES IN SPARKS, RECOLLECTION RELATION AND SPECIAL EVENTS MASTER PLANS.
>> I'M PAT, I'VE BEEN WORK ON PARK AND RECREATION SYSTEM MASTER PLANS FOR ABOUT 40 YEARS. AND I'VE GOT ABOUT 150, 115 OF THE PLANS, SO I'LL BE ON THE TEAM.
ALSO KEITH, DO YOU WANT TO INTRODUCE YOUR JEEF I'M KEITH [INDISCERNIBLE]. I'VE BEEN WORKING WITH BRANDSTETTER CARROLL WITH PAT AND I'VE WORKED ON 50 OR SO PARK SYSTEMS PLANS. MY BACKGROUND IS IN PLANNER, WE HAVE ANOTHER PLANNER JOHN WHO YOU WILL SEE AS WELL AS PART OF
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THIS PROCESS. >> GOOD EVENING, MAYOR AND COUNCIL. MY NAME IS MICHAEL CALVERT.
I WAS A LONG-TIME PARKS AND RECREATION DIRECTOR.
I WORKED IN THE FIELD FOR ABOUT 25 YEARS SO I BRING EXPERTISE FROM THE ACTUAL PRACTITIONER SIDE, NOT ON THE CONSULTANT SIDE. BUT I'LL BE WORKING WITH THE TEAM, EVALUATE AGRICULTURE LOT OF YOUR PROGRAMS, SPECIAL EVENTS, WORKING WITH YOU GUYS AND I'M VERY EXCITED TO BE HERE.
I LIVE IN FLORIDA BUT I'M A THIRD GENERATION TEXAN SO HAPPY
TO BE HOME. >> MARIANNE AND I ALONGSIDE THIS TEAM HERE ARE LOOKING FORWARD TO CONTINUING PROVIDING THE CITY OF HUTCHINS WITH THE HIGHEST LEVEL OF CUSTOMER SERVICE THAT'S BEEN SEEN IN THIS CITY HALL PROJECT, AS WELL AS IN THE NEW RECREATION CENTER AND LIBRARY. MARIANNE AND I SPECIFICALLY WILL BE ASSISTING THIS TEAM WITH THE PROCESS AND DELIVERY, FROM THE PARKS AND MASTER PLAN WE'LL BE WORKING TO COLLABORATE WITH THE DESIGN TEAM, HELP FACILITATE SOME OF THE COMMUNITY ENGAGEMENT AND ENSURE THAT THE REIMAGINED VISION THAT THE CITY HAS BEEN WORKING TOWARDS, THAT HAS INCLUDED THE CITY HALL, REC CENTER IS WOVEN INTO THE NEW PARKS AND RECREATION MASTER PLAN. IT'S BEEN AN HONOR AND PRIVILEGE TO WORK WITH YOU ALL RECENTLY AND IF GIVEN THE OPPORTUNITY, WE'RE LOOKING FORWARD TO IMPLEMENTING EVERYTHING THAT WE'VE LEARNED FROM THE CONTINUED LEADERSHIP AS WELL AS THE RESIDENTS AND IMPLEMENTING THAT ON THE SAME PROJECT.
>> ALSO ON OUR TEAM, BECKY BENNETT WHO IS A FORMER DIRECTOR IN METRO PARKS UP IN THE DAYTON, OHIO AREA AND ALSO IN PHOENIX, ARIZONA SO THOSE SHE'S WRITTEN A BOOK ON ALTERNATIVE FINANCING FOR PARKS AND RECREATION, SHE'S BEEN ONE OF THE WRITERS.
AND THEN CINDY SULLIVAN WHO IS ALSO A PAST DEPUTY DIRECTOR OF -- ONE OF OUR FIRST CLIENTS IN NEW JERSEY, LIKE 23 YEARS AGO AND THEN SHE'S WORKING WITH US NOW.
SO SHE COMES WITH THE OPERATION MANAGEMENT AND PROGRAMING SIDE OF THIS AS WELL. SO THAT'S OUR TEAM.
WE HAVE BEEN DOING PARK SYSTEM MASTER PLANS IN SEVERAL STATES, ALL OVER THE EASTERN HALF OF THE UNITED STATES, PLUS TEXAS.
UP SEE THE DRAWING HERE, ABILENE, WEATHERFORD, GARLAND, GRANDE PRAIRIE AND THEN AUSTIN AQUATIC MASTER PLAN SO WE'VE BEEN DOING SEVERAL IN THE STATE HERE.
AND NOT GOING TO DWELL ON THIS TOO MUCH BUT BESIDES BEING PLANNERS AROUND LAND SAVE ARCHITECTS WE'VE DESIGNED A LOT OF REC REACTION FACILITIES LIKE THE REC CENTER WE'VE DONE FOR YOU PLUS OVER 300 PARK DESIGN PROJECTS, POOLS, SPLASH PADS, AMPITHEATERS AND AUDITORIUMS AND HUNDREDS OF MILES OF TRAILS SO WE'VE GOT A LOT OF EXPERIENCE IN NOT JUST THE PLANNING FOR IT BUT ALSO THE DESIGN AND OPERATIONS OF THOSE FACILITIES AS WELL.
SO LITTLE BIT ABOUT WHY WE'RE HERE AND WHAT WE UNDERSTAND FROM THE RFP THAT YOU PUT OUT. YOU'RE LOOKING FOR A PRACTICAL, ACTIONABLE ROAD MAP, BASICALLY STEP BY STEP, HOW DO WE MAKE HUTCHINS PARK AND RECREATION BETTER.
WANT TO MAKE SURE THINGS ARE FAIR AND EQUITABLE, EVERYBODY HAS OPPORTUNITIES AND ACCESS. AND THEN MAKING SURE YOU'RE READY TO IMPLEMENT THIS AND YOU CAN MOVE AHEAD.
>> AND WE KNOW THAT FROM CONVERSATIONS WITH MR. QUIN A FEW MONTHS AGO AND THEN IN READING YOUR RFP AND FROM AMANDA AND MARIANNE'S EXPERIENCE IN THIS COMMUNITY HERE, THERE ARE SOME THINGS THAT YOU WOULD LIKE TO SEE.
POSSIBLY AMPITHEATER, FOOD TRUCK AREA, DOG PARK AND OTHER THINGS THAT YOU DON'T HAVE NOW THAT YOU WOULD LIKE TO BE ABLE TO PROVIDE, ESPECIALLY AS -- SUCH AS A SPECK SPECIFIC EVENT TO BRE PEOPLE FROM HUTCHINS TOGETHER, JULY 4TH EVENT AND THOSE TYPES OF THINGS. AND THEN TRAIL CONNECTIONINGS CS SOMETHING THAT IS IMPORTANT TO YOU.
>> WE HAVE THE OPPORTUNITY OF GOING AROUND AND SEEING ALL FOUR PARKS TODAY AND I LOVE SPECIAL EVENTS, BEING A FORMER PARKS AND REC DIRECT TORQUE IT'S A DIRECTO CELEBRATE EVERYTHING THAT YOUR COMMUNITY HAS TO OFFERMENT I HAVE TO TELL YOU, I KNOW THERE'S A LOT OF THINGS ON THIS WISH LIST.
YOU GUYS ALREADY HAVE THE TOOLS IN THIS COMMUNITY TO HELP THAT DEVELOP. AND I'M HOPEFULLY GOING TO BE ABLE TO WORK WITH YOU GUYS TO SEE IT HAPPEN.
>> A LITTLE BIT ABOUT OUR APPROACH, OUR PROCESS...
ESSENTIALLY YOU CAN BREAK IT DOWN INTO FOUR DISIMPLEGHT DIST.
EVALUATE, WE LOOK AT WHAT YOU HAD, DO SOME COMPARISONS.
WE LOOK AT DEMOGRAPHICS, POLICIES, MANAGEMENT AND SO ON.
LOOK AT WHAT CAPITAL IMPROVEMENTS YOU HAVE PLANNED.
DO SOME MAPPING AND BENCHMARKING IS WHERE WE COMPARE WHAT YOU HAVE TO OTHER COMMUNITIES, SEE HOW YOU COMPARE, MAYBE THAT YOU CAN DO DIFFERENTLY, BETTER OR MAYBE WHERE YOU STAND OUT.
[00:40:04]
>> SO ONE OF THE THINGS WE'LL DO IS AN ASSESSMENT OF YOUR EXISTING FACILITY. WE ACTUALLY STARTED THAT.
WE'LL HAVE A TEAM OF LANDSCAPE ARCHITECTS, PLANNERS, ARCHITECTS, CRITICAL ENGINEERS LOOK AT ALL YOUR SITES, LOOK FOR THINGS SUCH AS ACCESSIBLE AND ACCESS TO YOUR FACILITIES AND WE'LL DOCUMENT THOSE CONDITIONS AND WE'LL GPS ALL OF YOUR KEY FEATURES WITHIN YOUR PARKS SO YOU HAVE A GOOD LOCATION FOR THOSE ON YOUR MAPPING. WE'LL IDENTIFY SOME OPPORTUNITIES AND IMPROVEMENTS THAT COULD BE MADE.
AND WE'LL LOOK AT ALL OF THE OPEN SPACES AND SCHOOL SITES THAT ALSO PROVIDE SOME POSSIBILITIES AND OPPORTUNITIES.
YOU CAN SEE SOME PICTURES WE TOOK TODAY OF YOUR PARK SITES.
AND WE SEE SOME OPPORTUNITIES FOR IMPROVEMENTS.
SOME THINGS -- THE TRAILS THAT YOU'VE DEVELOPED RECENTLY ARE VERY NICE. LOOKS LIKE YOU'VE PUT SOME WALKING TRAILS AROUND A LOT OF YOUR PARKS, THIS HUGE PAVILION IS GREAT, A PLACE TO HAVE EVENTS.
BUT THERE'S ROOM FOR IMPROVEMENT AS WELL.
JUST THE QUALITY OF SOME OF THE FACILITIES.
I KNOW YOU'VE HAD SOME RANDOMLISM PROBLEMS IN SOME PARKS SO THOSE ARE SOME THINGS THAT WE WOULD LOOK AT AS PART OF
THIS PROCESS. >> ON THE MAPPING WE'LL MAP OUT A TEN-MINUTE WALK OR A FIVE AND TEN-MINUTE DRIVE TO YOUR PARKS AND VARIOUS FEATURES, SHOW HOW THAT RELATES RELATES TO WHERE PEOPLE LIVE. AND THE MAP YOU SEE THERE IS FROM WEATHER FORD WHERE WE TAKE ALL THE DIFFERENT LAYERS AND MAPS THAT WE DO AND MAKE A COMBINATION THAT SHOW THE OVERALL LEVEL OF SERVICE. THROUGHOUT THE COMMUNITY YOU CAN SEE RED IS LOWER LEVEL OF SERVICE AND BLUE IS BETTER AND WE'LL LOOK AT WHO LIVES IN THOSE AREAS AND KIND OF SEE MAYBE YOU CAN IMPROVE AND MAKE SURE YOU'RE MEETING THE NEEDS OF EVERYONE IN THE COMMUNITY. MYSELF BEING A FORMER PARKS AND RECREATION DIRECTOR, ALSO CINDY AND BECKY, WE'VE WORKED TOGETHER WITH COMMUNITIES TO DEVELOP AND INSTITUTE SPECIAL EVENTS.
THOSE EVENTS AND PROGRAMS THAT BRING EVERYONE TOGETHER, TO GIVE YOU GUYS AN OPPORTUNITY TO GO AND ADDRESS YOUR CITIZENS, TO PROVIDE OPPORTUNITIES FOR FAMILIES TO RECONNECT AND GET TO KNOW THEIR NEIGHBORS. THAT IS SO IMPORTANT IN ANY COMMUNITY. ESPECIALLY A RAPIDLY GROWING COMMUNITY LIKE HUTCHINS. WE BRING NATIONALLY RECOGNIZED LEADERSHIP FOR DECADES. WE HAVE NRP LEADERSHIP ON THE HIGHEST LEVEL. CINDY AND BECKING WERE BOTH ON E BOARD. WE HAVE SUCCESSES OWNING AND OPERATING RECREATION FACILITIES THAT GENERATE REVENUE.
NOT ONLY DO YOU GUYS HAVE A GREAT SENIORS CENTER AND IT LOOKS LIKE YOU'RE BUILDING A RECREATION CENTER, YOU ALSO HAVE A LIBRARY INCORPORATED. THAT WAS SOMETHING I DID AS A PARKS AND RECREATION DIRECTOR. I LOVE THE PARKS, REGULARS RELATION AND READING. THAT IS AMAZING, YOU SHOULD DEVELOP MORE AND MORE PROGRAMS LIKE THAT FOR THE ENTIRE COMMUNITY. WE HAVE AS I SAID A LOT OF PARKS AND RECREATION MANAGEMENT EXPERTISE AND WE ALSO HAVE EXPERTISE IN PUBLIC POLICY SO WE CAN GO AND LOOK AT YOUR RENTAL POLICIES. I WAS DOING THAT ON THE WAY OVER HERE TODAY. I SAW YOU GUYS ARE INSTITUTING A NEW RENTAL POLICIES. I LOOKED AT SOME OPPORTUNITIES TIME PROVE THAT. ALSO WORKING WITH YOUR COMMUNITY SERVICES DIRECTOR TO EVALUATE ALL THEIR POLICIES WITH HR POLICIES AND MAKE THAT BETTER FOR THE ENTIRE TEAM, EVERYONE THAT'S WORKING FOR THIS COMMUNITY.
AND THEN FINALLY, THERE'S TWO PICTURES OF SOME OF THE COMMUNITY SPECIAL EVENTS THAT I'VE DEVELOPED.
BASICALLY WHAT WE DID WAS LIKE A WHAT IS UNIQUE WITH OUR CITY SO WE WOULD WORK WITH YOU ALL, WHAT IS UNIQUE ABOUT HUTCHINS, WORK WITH YOUR COMMUNITY SERVICES DIRECTOR AS WELL AS OUR TEAM AND REALLY HAVE THOSE EVENTS THAT WILL CELEBRATE HUTCHINS AND FOR
EVERYTHING THAT IT IS. >> A LITTLE BIT ABOUT THE ENGAGE PROCESS. THIS IS REALLY THE MOST IMPORTANT PART. TALKING TO THE COMMUNITY, FINDING OUT WHAT THEY WANT TO SEE.
WHAT DO THEY LIKE ABOUT WHAT YOU HAVE, ABOUT WHO YOU ARE AND WHO COULD WHAT COULD BE BETTER.
WE DO A NUMBER OF DIFFERENT THINGS, INTERACTIVE EVENTS.
SO WHEN WE HAVE AN OPEN HOUSE, WE DON'T JUST STAND UP THERE AND GIVE A PRESENTATION, WE LIKE PEOPLE TO TALK TO US, IT'S MORE LISTENING THAN IT IS TALKING. MORE EFFECTIVE IS TO GO TO SOME SORT OF COMMUNITY EVENTS OR SOMETHING GOING ON IN THE CITY, WHERE THERE'S ALREADY A GATHERING OF PEOPLE.
SO WE TALK TO PEOPLE WHERE THEY ARE AND NOT ASK THEM TO COME TO US. THE RANDOM SAMPLES, STATISTICALLY VALID SURVEY, LOOKING AT THE INFORMATION YOU REQUESTED TO BE ABLE TO LOOK AT DIFFERENT DEMOGRAPHICS.
WE LOOKED AND SEA WEST SAID IN ORDER TO DO THAT WE WOULD SEND A SURVEY TO ALL HOUSEHOLDS, BECAUSE THAT'S HOW MANY WE WOULD NEED TO GET THOSE NUMBERS. SO THAT'S AN OPPORTUNITY TO MAKE SURE EVERYONE IS INVOLVED. SO THEN SINCE EVERYBODY'S PART OF THAT SURVEY, WEB SURVEY THAT WE DO IT ALONGSIDE, WE'LL DO IT A LITTLE DIFFERENT, TARGET TO CERTAIN FACILITIES AND SO ON.
STAKEHOLDER MEETINGS, MEETING WITH INDIVIDUAL GROUPS.
STAKEHOLDER HERE, THIS IS A GROUP LIST OF GRIEWLS WPPED WANT TO MEET WITH THAT WE THINK WOULD BE GOOD TO MEET WITH TO LEARN,
[00:45:01]
WHAT THEY WANT TO SEE BECAUSE THEY'RE MORE INVOLVED, THEY KNOW THE COMMUNITY. THEY USE THEIR FACILITIES, THEY MAY PROGRAM SOME ACTIVITIES THEMSELVES.AND THEN THE ENVISION. THIS -- WE TALK ABOUT WHERE DO WE WANT TO GO, WHO DO YOU WANT TO BECOME? WHERE ARE YOU HEADED? SO START WITH YOUR MISSION.
I FOUND THIS MISSION ON YOUR WEBSITE.
I DON'T KNOW IF YOU ALL ARE FAMILIAR WITH IT.
BUT THAT'S ONE THING WE WOULD LOOK AT, IS THIS MISSION STILL VALID, IS THIS WHAT YOU WANT TO BE? IS THIS WHO YOU ARE MOVING FORWARD? AND THEN WE DEVELOP A VISION FOR WHERE YOU WANT TO GO.
WHAT DOES THE FUTURE LOOK LIKE? HOW DO WE MAKE SURE WE ARE ACCOMPLISHING WHAT YOU WANT TO ACCOMPLISH? AND THEN VALUES, TO HELP GUIDE YOU ALONG THE WAY AND THE GOALS AND OBJECTIVES THAT SAY SPECIFICALLY WHAT WE WANT TO ACCOMPLISH OVER THE NEXT TEN YEARS.
WE USE AN INTERACTIVE PROCESS WITH OUR STEERING COMMITTEE.
HERE IS AN EXAMPLE, BASICALLY WE LET PEOPLE RESPOND LIVE, USING SOMETHING CALLED MENIMETER. THEY PUT IN THEIR ANSWERS, IT SHOWS UP RIGHT AWAY. WE HAVE AN ONGOING CONVERSATION.
AND THEN WHEN WE START PRESENTING RECOMMENDATIONS, WE CAN LET THE SAME GROUP RANK HOW IMPORTANT THEY ARE, HOW APPLICABLE THEY ARE. SO IT HELPS US SET PRIORITIES WHEN WE DO COME UP WITH A FINAL PLAN OF WHAT'S MOST IMPORTANT.
THIS ALL LEADS TO THE OVERALL FINAL PLAN.
AND SOME OF THE KEY ELEMENTS OF THAT ARE THE NEW CONCEPTS FOR SOME OF YOUR EXISTING PARKS AND ANY POTENTIAL NEW PARKS, LOOKING AT YOUR OPERATIONS, MAINTENANCE, MARKETING AND POLICY RECOMMENDATIONS AS MICHAEL MENTIONED AND A TEN-YEAR DEVELOPMENT PLAN, AND MAKING SURE THAT THIS IS CONSISTENT WITH OTHER PLANNING DOCUMENTS, THE COMPREHENSIVE PLAN AND OTHER PLANS. IN THE END, WE WANT THIS PLAN TO BE SOMETHING THAT'S REALISTIC BUT STILL ASPIRATIONAL TO IMPROVE THE QUALITY OF LIFE FOR HUTCHINS RESIDENTS.
AND STING THAT WE KNOW THAT SOMA COUNCIL YOU CAN IMPLEMENT AND FUND, THAT'S THE KEY THING. IF WE HAVE A LOT OF PIE IN THE SKY THINGS THOSE PLANS HAVE A TENDENCY TO SIT ON THE SHELF.
OUR PLANS DO NOT SIT ON THE SHELF, THEY GET IMPLEMENTED.
THERE WILL BE A WHOLE FACILITIES OF PARK FACILITY AND LAND ACQUISITION PRIORITIES THAT WE'LL SET.
PRIORITIZATION MATRIX SO THAT YOU AS A COUNCIL KNOW WHAT THE COMMUNITY REALLY WANTS, WHAT THE HIGHEST PRIORITIES ARE AND WE LOOK AT YOUR FUNDING POSSIBILITIES TO SEE HOW THAT COULD WORK. ANOTHER KEY FACTOR WE NOTED IS CONSIDERING THE MAINTENANCE AND THE STAFFING AND THE OPERATIONAL REQUIREMENTS THAT YOU'RE GOING TO HAVE.
YOU START DEVELOPING NEW FACILITIES AND YOU'VE GOT MORE MAINTENANCE AND OPERATIONS, AND SOMETIMES YOU CAN GET THAT MONEY FOR CAPITAL PROJECTS BUT IT'S HARDER TO GET THE MONEY FOR THE OPERATIONS AND THE MANAGEMENT AND THAT'S SOMETHING ESPECIALLY WITH THE FORMER PARKS AND RECREATION DIRECTORS ON OUR TEAM THAT WE'RE WELL AWARE OF AND CAN WORK THROUGH.
AND THEN TRAILS AND CONNECTIVITY IS SOMETHING THAT WE KNOW IN EVERY COMMUNITY WE WORK IN IS REALLY IMPORTANT.
SO WHAT WE'LL WE'LL BE LOOKING T HE CAN IMPROVE THOSE CONNECT I WAS CONNECTIVITIES.
WE KNOW THAT'S IMPORTANT TO YOU AS NOTED IN YOUR RFP.
WE'LL LOOK AT THE POTENTIAL GRANTS FOR THOSE AS WELL.
SO AS A FORMER PARKS AND RECREATION DIRECTOR ONE OF THE BEST THINGS IS SERVING THE COMMUNITY BUT ONE OF THE CHALLENGES IS ALWAYS WHERE DOES THE MONEY COME FROM? WE ALWAYS NEED MORE MONEY BEING PARKS AND RECREATION DIRECTORS OR LIBRARY DIRECTORS. WITH OUR TEAM WE'LL WEIL BRING SOME EXPERTISE TO YOU ALL. THE BOOK HERE ALTERNATIVE FUNDING WAS WRITTEN BY BECKY BENET.
WE'LL GO THROUGH, WE'LL LOOK AT ALL YOUR BUDGETS, WE'LL TALK TO YOU ALL ABOUT DIVERSIFIED REVENUE STREAMS, NOT ONLY WHAT YOU'RE BRINGING IN WITH YOUR TAXES AND YOUR FROM THAT POINT PRASM FEES BUT HOW CAN YOU USE ALTERNATIVE FUNDING, WHETHER IT'S GRANTS, PARTNERSHIPS. THAT'S ONE WAY ALL OF US NEED TO DO MORE WITH LESS, BUT WORKING WITH PARTNERSHIPS.
BY FINDING THOSE SYNERGIES, TO HELP THE COMMUNITY AND HELP THE PARKS AND RECREATION DEPARTMENT AT THE SAME TIME.
WE'LL BUILD AND STRENGTHEN THOSE STRATEGIC PARTNERSHIPS WHICH ARE ALREADY IN HUTCHINS AND HIP GUYS REACH OUT AND DEVELOP SOME NEW ONES. SO REALLY, REALLY IMPORTANT.
WE WILL WORK WITH YOUR TEAM DAY IN AND DAY OUT ON THOSE BUDGETS.
>> AND A KEY PART OF THIS WHOLE PLAN -- THAT ONE KEEPS POPPING UP THERE -- IS THE ACTION PLAN AND THIS IS WHAT YOU SEE ON THE SCREEN, IS JUST A LITTLE BIT OF -- SO WE DEVELOP THE GOALS, OBJECTIVES AND THE WHOLE SERIES OF STRATEGIES UNDER EACH OF THOSE OBJECTIVES. THESE ARE A FEW -- THERE WOULD PROBABLY BE ABOUT 125 STRATEGIES.
AND WE IDENTIFY A TIME FRAME, 0 TO 2, TEN PLUS YEARS, WHO IS RESPONSIBLE, IT MIGHT NOT ALWAYS BE THE CITY DOING SOME OF THESE.
IT COULD BE A PARTNER. AND THEN THE FUNDING SOURCES FOR THESE RECOMMENDATIONS AND A PRIORITY LEVEL FOR THOSE.
AND THEN WE COULD IDENTIFY ORDER OF MAGNITUDE COST ESTIMATES AND
[00:50:01]
SOMETIMES WE ALSO IDENTIFY HOW THIS RELATES BACK TO OTHER PLANS SUCH AS YOUR COMPREHENSIVE PLAN OR TRANSPORTATION PLAN.SO THIS IS A KEY COMPONENT THAT YOU CAN LOOK AT ON A REGULAR BASIS AS AN EXCEL FILE. IT'S EASY TO WORK WITH.
AND WE TYPICALLY GO BACK WITH OUR CLIENTS IN ANY YEAR AND IN FIVE YEARS, IDENTIFY WHAT YOU'VE DONE, WHAT YOU HAVEN'T DONE AND WHAT'S CHANGED, AND HAVE THE PRIORITIES CHANGED.
SO THAT'S A KEY PART -- TOOL TO THIS WHOLE PROCESS PROCESS BECAUSE THERE IS SOME DESIGN TO THE CONCEPT PLANS, BUT OVERALL, THIS IS A POLICY BASED PLAN. YOU'RE SETTING POLICY FOR THE COMMUNITY. AND THEN WHEN WE DEVELOP THE WHOLE PLAN, WE DEVELOP A TEN TO TWELVE-PAGE EXECUTIVE SUMMARY AND ALSO A ONE-PAGE SUMMARY FOR PEOPLE THAT DON'T EVEN WANT TO READ THE 10 TO 12 PAGES THAT SUMMARIZES THE VISION, THE GOALS, THE OBJECTIVES AND THE STRATEGIES AND A ONE-PAGE DOCUMENT. AND IN THIS CASE IT WAS IN ABILENE, WHICH WAS -- AND YOU'LL SEE THE LITTLE STORYBOOK FIGURE, THEY'RE STORYBOOK CAPITAL OF THE WORLD SO THESE THESE ARE PICTURF ONES FROM ALL OVER TOWN SO WE WOULD DO SPECIFIC FOR HUTCHINS IN THAT ONE-PAGE SUMMARY. AGAIN A SERIES OF CONCEPT PLANS OF YOUR EXISTING PARKS AND THESE ARE JUST EXAMPLES FROM OTHER PROJECTS. BUT WE WOULD DEVELOP THAT TO SHOW WHAT WOULD BE APPROPRIATE ON SOME OF THE SITES, WHAT WOULD FIT, SEE THE ONE ON THE RIGHT EVEN IN THE LIGHT BLUE SHOWS THE FLOODPLAIN AREAS AND THAT'S SOMETHING I KNOW YOU'VE GOT PLENTY TO DEAL WITH. WE WOULD DEVELOP THOSE CONCEPT PLANS AND A LOT OF EFFORT GOES INTO THOSE AND WORKING WITH YOU SO YOU CAN SHOW THE PUBLIC WHAT THE POSSIBILITIES ARE, WHAT CAN HAPPEN IN YOUR PARKS. KEITH, WANT TO TALK ABOUT
SCHEDULE? >> OVERALL THE PROCESS TAKES ABOUT A YEAR. THE FIRST TWO PHASES KIND OF GO CONCURRENTLY, LOOKING AT WHAT YOU HAVE AND STARTING TO ENGAGE THE PUBLIC. I DON'T THINK WE MENTIONED BEFORE BUT A BIG PART OF THE ENGAGEMENT, MAKING SURE WE CAN ENGAGE ALL GROUPS SO WE WILL MAKE SURE EVERYTHING IS AVAILABLE IN ENGLISH, SPANISH AND ANY OTHER LANGUAGE THAT YOU NEED US TO. AND THEN THOSE FIRST PHASES, WHEN THEY WRAP UP, THAT'S REALLY WHAT STARTS TO LEAD THAT VISION AND ULTIMATELY THE PLAN FOR REALIZING THAT VISION AND MAKING
THINGS HAPPEN. >> WANT TO TALK A LITTLE BIT ABOUT A COUPLE RECENT SUCCESS. THE VISION ON THE RIGHT IS AN ABILENE. WE FINISHED THEIR PLAN AND THEY IMMEDIATELY DEVELOPED TWELVE PICKLEBALL COURTS --
>> WEATHERFORD. IT'S THE NICEST COMPLEX I'VE
SEEN. >> WE HAD THE PUBLIC ENGAGEMENT THERE AND ALL THE PICKLEBALLERS CAME WITH THEIR MASK MATCHING PICKLEBALL SHIRTS. THEY SUGGEST UP A COURT, THEY THOUGHT WE DIDN'T KNOW WHAT IT WAS.
WE'RE WELL AWARE. WE DID A PLAN IN RANDOLPH, NEW JERSEY TEN YEARS AGO AND NOW THEY'RE HIRING US TO REDO A PLAN TEN YEARS AGO LATER AND WE WENT AND HAD A LARGE ENGAGEMENT IN THIS PARK THAT WE RECOMMENDED IN THE LAST PLAN.
AND THAT WAS REALLY PRETTY COOL, TO SEE -- TELL PEOPLE WE'RE HERE IN THIS PARK BECAUSE OF THE PLAN WE DID TEN YEARS AGO, SO NOW
LET'S LOOK FORWARD AGAIN. >> AND THE PURPOSE OF THAT PARK WAS FOR COMMUNITY EVENTS. THEY DIDN'T HAVE A SPACE FOR THAT AND THAT WAS THE MAIN THING THAT ACTUALLY CAME OUT OF THAT
THE BOTTOM RIGHT IS THE NEW PARK IN LEXINGTON, KENTUCKY.
WE DID THEIR PLAN AND RIGHT AWAY DEVELOPED THIS NEW LARGE REGIONAL PARK OF ABOUT 145 ACRES, AND THIS JUST OPENED IN OCTOBER. AND THE BOTTOM LOW-FAT IS LEFT N GEORGIA WHERE WE DID THEIR PLAN AND THEY IMMEDIATELY GOT $107 MILLION IN BOND PASSED BY THE VOTERS TO MAKE THE IMPROVEMENTS THAT WE RECOMMENDED IN THE MASTER PLAN.
AND THAT'S PRETTY COMMON. GARLAND, TEXAS WAS THE SAME WAY, 117 MILLION-DOLLAR BOND. AND IN AUSTIN THEY APPROVED A LOT OF LARGE BOND FOR AN AQUATIC FACILITY, SO AGAIN, OUR PLANS GET IMPLEMENTED AND THAT'S A KEY PART OF IT.
BECAUSE IT'S BASED ON THE ENGAGEMENT AND WHAT WE HEARD FROM THE COMMUNITY AND THE SUPPORT OF COUNCIL AND
COMMITTEES. >> SO WHY THE BCI TEAM? AS MENTIONED OUR PLANS GET IMPLEMENTED.
AND THE REASON FOR THAT IS BECAUSE WE REALLY LISTEN TO THE COMMUNITY. A LOT OF COMMUNITY ENGAGEMENT.
WE GO TO WHERE THE PEOPLE ARE. AND THAT'S A KEY REASON, PLUS WE HAVE THAT EXTENSIVE EXPERIENCE THROUGHOUT THE UNITED STATES AND ALL DIFFERENT TYPES OF PARKS AND FACILITIES AND PROGRAMS.
>> AGAIN, THANK YOU FOR THE OPPORTUNITY TO BE HERE.
AND WE LOOK FORWARD TO CONTINUING TO ENHANCE THE COMMUNITY AND QUALITY OF LIFE HERE FOR THE CITY OF HUTCHINS AND ITS RESIDENTS. WE HAVE -- WE'RE VERY FOND OF THIS PLACE AND MEETING PEOPLE WHO LIVE HERE AND WORK HERE AND DO THEIR BEST TO SERVE THIS COMMUNITY AND WE LOOK FORWARD TO HOPEFULLY CONTINUING THAT PARTNERSHIP.
>> DIDN'T KNOW IF WE COULD GET THROUGH ALL THAT IN A HALF HOUR.
WE THREW QUITE A BIT AT YOU. WE HAD A COUPLE OF MINOR CHANGES FROM WHAT WE SENT LAST WEEK. SO ARE THERE ANY QUESTIONS THAT
[00:55:01]
YOU HAVE OF US? >> I HAVE A QUESTION.
YOU SAY YOU'RE GOING TO SURVEY THE WHOLE COMMUNITY BY I GUESS MAILING OUT A FLYER OR SURVEY FOR THEM TO FILL OUT OR --
>> THAT WOULD BE A RANDOM -- THE RANDOMNESS WOULD BE TO EVERYTHING IN THE COMMUNITY. WE WOULD GET A MAILING LIST OF EVERYBODY IN THE COMMUNITY AND WE WOULD SEND THEM THE SURVEY TO THEIR HOUSES. TYPICALLY, WHAT WE WOULD DO IS TO GET THE -- A BREAK DOWN THAT'S STATISTICALLY VALID OF -- AND BREAK PEOPLE BY WHICH SIDE OF I45 THEY LIVE ON THEIR INCOME LEVELS OR THEIR RACE, WE WOULD NEED TO HAVE AT LEAST A HUNDRED IN EACH OF THOSE CATEGORIES. SO TO DO THAT, WE NEED FIVE TIMES THAT. SO THERE WOULD BE 2,000 HOUSEHOLDS TYPICALLY TO GET THE 400 WE WOULD WANT.
BUT THAT'S PRETTY MUCH EVERY HOUSEHOLD IN HUTCHINS.
WE THOUGHT WHY MAKE IT A RANDOM SAMPLE, WE CAN JUST SEND IT TO EVERYBODY. SO THAT'S ONE THAT'S MAILED TO YOUR HOUSE, YOU CAN FILL IT OUT AND MAIL IT BACK IN OR DO IT ONLINE IF YOU WANT. WE WOULD ALSO HAVE A WEB BASED
SURVEY THAT ANYBODY CAN >> THAT PROBABLY AS KEITH MENTION EARLIER, I WILL FOLLOW-UP TO THAT.
WE SENT SURVEYS TO EVERYBODY. >> WE DON'T NEED TO ASK FSH
THE SAME THING MULTIPLE TIMES. >> AS YOU HAVE DONE THAT, WHAT WAS THE PARTICIPATION RATE OF PEOPLE RESPONDING TO YOUR
SURVEY >> WELL, THE COMPANY THAT DOES THAT FOR US, ETC INSTITUTE SAYS ABOUT 20%.
THEY GUARANTEED AND WE SENT IT RP RP TO 2000 HOUSEHOLDS.
THEY GUARANTEED THAT WE'LL GET 100.
WE HAVE AS MUCH AS 40% IN SOME PLACES.
>> WE RECENTLY HAD A COMMUNITY THAT WE SENT THE SURVEY TO EVERY HOUSEHOLD, AND THEY DID SOME PROMOTION AND THEY GOT CLOSER TO 40% TO 50%. THE SURVEY COMPANY TO MAKE SURE THAT BECAUSE THE RANDOM SAMPLE WAS EVERYBODY, THEY HAD A RANDOM SAMPLE THAT THEY COMPAREDCOMPARED TO THE RESULTS THE SAME PRETTY MUCH. WE KNEW WE GOT EVERYONE AND RESULTS WERE NOT AFFECTED BY THE CHOICE RESPONDING RIGHT.
>> ONE LAST QUESTION. AS TO THE OTHER COMPANY, WE ARE LOOKING FOR STUFF THAT'S SUSTAINABLE AND NOT - PEOPLE ARE GOING TO DO WHAT THEY'RE GOING TO DO BUT ALSO AS FAR AS VEGETATION STUFF THAT'S EASY TO MAINTAIN AND WE DON'T HAVE PTO HIRE FULL-TIME CREW TO WATER THE GRASS EVERY DAY.
THE PARKS IN AUGUST, DRY AS BONE.
WILL YOU ADDRESS AS FAR AS ALL THOSE KIND OF STUFF GOES?
>> THEY'RE COMING FROM IT FROM THAT SIDE.
MY FATHER WAS A PARKS AND RECREATION DIRECTOR.
THAT'S WHY I WANTED TO DO THIS AND I WORKED MAINTENANCE MYSELF. WHEN THEY HAD VANDALISM, DAD'S PHILOSOPHY WAS FIXING IT RIGHT AWAY AND KEEP FIXING IT.
THAT'S AN ISSUE IN SOME OF YOUR PARKS AND EVERY COMMUNITY HAS SOME PROBLEMS WITH THAT. PEOPLE WAND SHADES MORE THAN ANYTHING ELSE. TREESES ARE MORE IMPORTANT
SUSTAINABLE PROGRAM AND SUSTAINABILITY OF PARKS ARE ALSO IMPORTANT, TOO. THE BEST THING TO DO IS HAVE ACTIVITIES IN THEM. PEOPLE HAVE NOT GOING TO VANDALIZE YOUR PARK IF KIDS ARE PLAYING OR KIDS ARE THROWING THE BALL AROUND. YOU CAN LOOK AT MANAGEMENT ZONE AND CERTAIN AREAS YOU DON'T KNOW AND YOU PLANT WILDFIRES THERE AND SO IT IS NATURALLY ATTRACTIVE.
THE MOST IMPORTANT THING IS TO WORK WITH YOUR TEAM ON THAT AND PUTTING IN THE RIGHT THINGS AND THINGS THAT'LL
GENERATE A LOT OF ACTIVITIES. >> QUESTION - IS THE PROCESS
ABOUT A YEAR, YOU SAY? >> YES.
>> NINE MONTHS TO A YEAR. THERE ARE TIMES WHEN CLIENTS HAVE SAID OUR CAPITAL IMPROVEMENT BUDGETS.
WE HAVE A PRETTY GOOD IDEA OF WHAT THE RECOMMENDATIONS ARE GOING TO BE AND WHAT THE PEOPLE REALLY WANT SO WE CAN USUALLY BEFORE THE PLAN IS COMPLETE, BEFORE THE NINE MONTHS TO A YEAR, WE CAN COME UP WITH SOME PRELIMINARY
[01:00:01]
RECOMMENDATIONS. >> SO, SAY WE REQUESTED SOME GRP GGRANTR GRP GRGRANTS . WOULD THAT HINDER THE PROCESS?
THE PROCESS COME TO FRUITION? >> DURING THE PROCESS WITH WHATEVER INFORMATION YOU NEED FOR THAT GRANT, IN FACT, WE HAVE DONE THAT IN THE PAST WHERE THE CLIENT PROVIDED GRANTS DURING THE PROCESS. WE PROVIDED OF WHAT WE FOUND IN THE ENGAGEMENT AND PARKS, THEY NEED TO APPLY FOR THAT
GRANT. >> OVER IN GRAND PAIRIE, THEY WANTED TO DO A TBW FOR TR GREAT SOUTHWEST PARK.
WE GEARED OUR PLANS TOWARDS MAKING THAT THE NUMBER ONE PRIORITY. AS LONG AS IT MAKES SENSE WITH EVERYTHING ELSE AND YOU GET A HIGH SCORE IN THE STATE BASED
ON THAT APPLICATION. >> THE REASON THAT I ASK IS WE ARE DOING THIS HERE JUST TO SAY TAKES A YEAR TO PREPARE IT. THEN, WE ARE TALKING ABOUT THE FUNDING, AND WE ARE TALKING ABOUT, YOU KNOW, ACTUALLY PUTTING IT INTO PLAY. CLOSER TO A TWO-YEAR PROCESS?
>> WELL, WE WANT TO HAVE SOME IMMEDIATE SUCCESSES.
SSOME THINGS TO SHOW THAT YOU REALLY LISTENED TO THE PEOPLE AND WE WANT TO GET THESE THINGS ON THE GROUND.
SOME OF THOSE OBVIOUS ONES YOU CAN START WORKING ON IT RIGHT AWAY AND AS SOON AS THIS PLAN DONE, LIKE IN WATERFORD, THE PICKLE BALL COURT, THEY JUMPED ON THAT AND GOT IT BUILT RIGHT AWAY. THAT'S ONE THING YOU WANT TO TRY TO DO IS GET SOMETHING MOVING RIGHT AWAY.
>> OKAY. >> WE HAD TO WORK SOME OF THAT INTO THE BUDGET TO KICK START IT.
>> I GOT A QUESTION FOR YOU. DO YOU GUYS FOCUS ON - WE HAVE FOUR PARKS. HOW DO YOU KIND OF DIFFERENTIAL WHICH PARKS GO FIRST? DO YOU TAKE THE BIGGEST OR SMALLEST ONE OR GO BY THE BUDGET?
>> NUMBER ONE, WHAT WE HEAR BY THE COMMUNITY.
SO, IT MAY BE WHATEVER PARK CAN MEET THE MOST NEEDS THAT WE IDENTIFY AS A TOP HIGH-LEVEL NEEDS SO IT MAY BE THE LARGEST BUT THE MOST SUCCESSFUL PARK.
WE DON'T KNOW YET. WE'LL FIND IT OUT ONCE WE TALK TO THE COMMUNITY AND LEARN THAT.
WHEN IT COMES TO PRIORITIZATION, THE FIRST COUPLE OF YEARS WHEN YOU ARE TRYING TO BUDGET THAT, USUALLY WE KNOW PRETTY EARLY IS THE HIGHEST PRIORITY.
THAT COMES UP QUICKLY AND THE COMMUNITY MAKES IT PRETTY CLEAR. YOU DON'T NEED TO WHOLE PLAN
>> IF I CAN JUMP IN REALLY QUICK AND FOLLOW UP ON THE MAYOR'S QUESTION, RIGHT NEXT DOOR YOU ARE BUILDING A BRAND NEW RECREATION CENTER. WE'LL WORK WITH YOUR TEAM TO DEVELOP THE PROGRAM. WHEN THE DOOR IS OPEN, YOU ARE READY TO SERVE THE COMMUNITY. YOU HAVE A GREAT TRANSPORTATION PROGRAM AND GREAT FOR THE SENIORS.
YOU GUYS CAN BE OFFERING MORE PROGRAMS FOR THE FAMILIES.
MULTI-GENERATIONAL PROGRAMS ARE SO BIG RIGHT NOW.
PROGRAMS FOR GRANDPARENTS WORKING WITH THEIR GRAND KIDS OR HIGH SCHOOLERS TO WORK WITH PEOPLE IN THE SENIOR PROGRAMS OR PARENTS TO COME IN AND ENGAGE IN OUR PROGRAMS WITH OUR KIDS. YEARS TO GO, KIDS HAD THEIR OWN AND ADULTS AND SENIORS. NOT ONLY MORE.
IT IS BRINGING THE COMMUNITY TOGETHER SO EVERYONE HAS PROGRAMS TOGETHER. WHEN YOU ARE CUTTING THE RIBBON, YOU HAVE PROGRAMS READY TO GO WITH THE ENTIRE COMMUNITY AND THAT'LL HELP WITH THE BUDGET.
>> ANYONE HAS ANY QUESTIONS? >> ALL MY QUESTIONS ARE
>> WELL, THANK YOU ALL VERY MUCH.
>> THANK YOU FOR A GREAT PRESENTATION.
>> WE APPRECIATE IT. >> AND THE PRESENTATION IS ACTUALLY COPIED OVER TO THE COMPUTER SO IF YOU WANT IT, IT
>> THANK YOU VERY MUCH. >> MAYOR, WOULD YOU MOVE ONTO
[B. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT ]
ITEM B TO CALL THE MEETING TO ORDER AND ANNOUNCE A QUORUM.>> WHAT DID YOU SAY IF >> I SAY WE CAN START WITH THE MEETING B, CALLING THE MEETING TO ORDER AND A QUORUM.
>> I NOW CALL THIS MEETING TO ORDER.
>> HERE. THE RECORD SHOWS EVERYONE IS PRESENT. THIS TIME WE ARE -- WE ARE
[01:05:06]
GOING TO SEE STEVE, WOULD YOU DO THE HONOR FOR DOING THE>> WE THANK YOU FOR ANOTHER BLESSED DAY.
WE ASK TO BE FOR THIS COUNCIL AND THE EMPLOYEES OF THE CITY, TO MAKE THE BEST DECISIONS TO REPRESENT THIS COMMUNITY.
FATHER, I WANT TO SAY THANK YOU FOR THE BLESSING YOU BESTOW IN US. WE ASK US TO BE WITH US AND GUIDE US AND PROTECT US. AMEN.
>> AMERICA, WILL YOU LEAD US INTO THE PLEDGE OF ALLEGIANCE.
I PL I PLI PLED I PLED I I PLEDA I PL I PLI PLED I PLED I I PLED FLAG OF THE UNITED STATES OF AMERICA.
>> THIS TIME OUR FIRST ORDER OF BUSINESS CITIZEN COMMENTS.
WE DO NOT HAVE ANYONE REGISTERED TO SPEAK TONIGHT.
[E. PRESENTATIONS]
SO, WE'LL MOVE ONTO ITEM E, OUR PRESENTATION.OUR FIRST PRESENTATION WE HAVE THE FIRE DEPARTMENT ANNUAL REPORT PRESENTED BY CHIEF HI HIXON.
CHIEF HICKSON. >> YOU WILL HAVE TO SCROLL DOWN. GO BACK TO THE FOLDER.
>> SORRY, Y'ALL. >> GOOD EVENING, MAYOR COUNCIL AND MR. QUIN. I HAD A BUSY UNIT LAST YEAR.
THIS IS OUR ANNUAL REPORT. PERSONNEL IN THE FIRE DEPARTMENT, WE HAVE A FIRE ADMINISTRATION.
THEY WORK EIGHT HOURS A DAY AND THAT'S MYSELF AND THE FIRE INSPECTOR. WE HAVE NINE PERSONNEL PER SHIFT. STATION TWO, HAS A CAPTAIN, DRIVER, AND THREE FIREFIGHTERS.
CURRCURRENTLY, WE ARE FIVE SHO. WE DID INTERVIEWS THE LAST TWO WEEKS. WE DID GET NINE PEOPLE THAT WE THINK ARE REALLY GOOD. TOMORROW MORNING, WE'LL BE BRINGING BRIBRINGING PACKETS TO HR TO D BACKGROUND CHECKS. HOPEFULLY, WE'LL GET THEM THROUGH THE PROCESS PRETTY QUICK AND GET THEM STARTED.
LAST YEAR, WE RAN 2,051 CALLS. 680 WERE FIRED.
371 WAS AMBULANCE AND THE YEAR BEFORE THAT, WE HAD 287 TOTAL.
LAST YEAR WE HAD A 181 FIRE CALLS.
COMMUNITY PROJECTS, WE HAD NATIONAL NIGHT OUT AND RIDE ALONG PROGRAM, WELLNESS CHECK FOR SINGERS.
WE HAD THE FALL FESTIVAL. WE DID THE EASTER EGG HUNT LAST MONTH. WE ARE WORKING ON A JUNIOR FIRE EXPLORE PROGRAM FOR KIDS THAT ARE FROM HUTCHINS THAT GO TO SCHOOL HERE. STATION TOURS FOR THE PUBLIC AND THE CITIZEN FIRE ACADEMY, SORRY, THE CITIZENS' PUBLIC SAFETY CATEGORY STARTS ON JUNE 8TH.
WE HAVE ROOM FOR PEOPLE IF YOU WANT TO COME JOIN THAT.
GET WITH THE FIRE DEPARTMENT OR THE POLICE DEPARTMENT TO GET THE APPLICATIONS SIGNED UP.
TRAINING INITIATIVES, WE DO SPECIAL TRAINING WITH THE ELLIS AND DALLAS TEAM. THAT'S THE SOUTHERN EDGE OF DALLAS COUNTY AND NORTHERN ELLIS COUNTY AND ONE DEPARTMENT IN BURRELL AND THAT'S CORSICANA.
HEAVY RESCUE AND SPECIAL WHAT HAZARD TRAINING AND BUSINESSES. ONCE THE NEW REFRIGERATION COMPANY OPENS UP THEN WE'LL DO THOSE TRAINING WITH THEM AS WELL. WE JUST COMPLETED THREE EMTS AND PARAMEDIC SCHOOLS. ALL THREE FINALLY PASSED THEIR
[01:10:03]
PARAMEDIC EXAMS. DRIVER OPERATORS, THEY DO THAT IN DESOTO. FIRE OFFICER AND COMMAND STAFF TRAINING, THOSE ARE DONE IN SURROUNDING CITIES.FP FF FF FFIRE IN INSTRUCTO. WE HAVE TO DO THAT YEARLY FOR ISO. WE DO THAT OVER THREE DAYS.
ONE SHIFT DOES TWO DAYS. THEY HAVE 16 HOURS SO THEY DO EIGHT HOURS EACH TIME. THE FIRE DEPARTMENT CONFERENCE, THAT'S THE DFDIC AND THAT'S OUT OF STATE.
O OONE IS COVERED THROUGH A GRAT PROGRAM.
PUBLIC SAFETY IMPROVEMENT PROJECTS.
THESE ARE PROJECTS THAT WE DID LAST YEAR.
WE GOT THE EXTRA EQUIPMENT THAT'S ALL ELECTRIC.
IT IS BATTERY-OPERATED SO WE DON'T HAVE TO HOSES THAT WE HAVE TO DRAG AROUND TO GET TO THE SCENE.
THEY USED IT SEVERAL TIMES THIS PAST YEAR SINCE WE BOUGHT IT. THE CANCER PREVENTION AT STATION TWO. WE HAVE ONE OF EACH STATION NOW. WE JUST GOT COMPLETED WITH THAT AT STATION TWO. THEN, WE STILL HAVE THE GRANT THAT WE APPLY FOR TWO YEARS A AAGO FOR THE FIRE GRANT THAT' FOR BUNKER GEAR. DURING THE GOVERNMENT SHUTDOWN, THOSE GOT DELAYED AND SO THAT'S STILL OPEN.
WE HAVE NOT HEARD IT YET. FIRE PREVENTION AND EDUCATION, WE DID WE 157 PREFIRE PLANS.
WE GO OUT TO BUSINESSES AND THROUGH THE BUSINESS AND WE MAP IT OUT ON THE INSIDE AND WE HIGHLIGHT HAZARDOUS AREAS.
IF WE EVER GO INSIDE DURING A SMOKY ATMOSPHERE, WE'LL KNOW WE NEED TO WATCH OUT FOR. THE 240 BUSINESSES AND 13 ARE UNDER CONSTRUCTION AND SEVEN ARE WAITING ON COS.
INSPECTIONS, WE DID 165 LAST YEAR.
THE FIREFIGHTERS ACTUALLY GO OUT AND HELP DO THOSE.
HE'S NOT HAVING TO DO MORE BY HIMSELF AND ESPECIALLY THESE LARGE WAREHOUSES SO HE DOES GGET HELP FROM THEM.
FIRE PREVENTION, WE GO OUT TO BUSINESSES AND DO FIRE EXTINGUISHED TRAINING. WE DO FIRST AID TRAINING AND WE ASSIST THEM WITH THAT. FIREP FFIREP FF HYDRANTS.
WE WE WE HAVE 429 FIRE HYDRANT THE CITY, THEY ARE MAINTAINED THROUGHOUT THE YEAR. THIS IS THE INSPECTION WE DID.
REMODEL PLAN REVIEWS, WE DID 39 OF THOSE.
HUTCHINS CITIZEN FIRE ACADEMY, THAT LASTED 12 WEEKS.
SO, HE WAS THE LEAD ON THAT FROM THE FIRE DEPARTMENT.
AND THE PUBLIC EDUCATION, SPECIAL EVENTS, HE WAS INVOLVED IN SEVERAL OF THOSE. THERE IS SOME PICTURES OF THE PUBLIC SAFETY ACADEMY LAST YEAR.
THAT'S OUR LIEUTENANT EVANS, RESCUED A DOG OUT OF A WELL.
SO, IT WAS PRETTY DEEP DOWN IN THERE SO THE LADDER MADE IT.
THAT WAS A GENERATOR FIRE AT ONE OF THE BUSINESSES IN TOWN.
THAT WAS THE SAME BUSINESS THEY WERE DOING INSPECTION ON, PROBABLY A MONTH BEFORE THAT. WE HAVE TO DO PHYSICAL FITNESS TRAINING. MORE PHYSICAL FITNESS TRAINING. THAT'S THE HIGH RESCUE TRAINING. WE DID SEND ONE GUY TO TEXAS A&M AND HE'S TRAINED TO DO THAT AND HE CAME BACK AND TAUGHT OUR GUYS. THEY'RE LEARNING HOW TO DO THE HIGH-END RESCUE. THAT GUY RIGHT THERE WAS BRAND NEW. HE WAS ON THE JOB FOR A WEEK WHEN THAT HAPPENS. SO, HE ALMOST DECIDED TO HAVE A CAREER CHANGE AFTER THAT BUT HE DECIDED TO STAY.
WITH THE CITY GROWING AND COSTS ARE EXPECTED, MISSION STATEMENT, THIS IS OUR MISSION STATEMENT.
WE CONTINUE TO DRIVE FOR EXCELLENCE AND PRINCIPLE OF TRUST, INTEGRITY, HONESTY AND RESPECT FOR ALL.
AND THAT'S THE END OF MY PRESENTATION.
IF YOU HAVE ANY QUESTIONS, THAT'S MY CONTACT INFORMATION OR YOU CAN ASK ME ANY TIME. THANK YOU, Y'ALL.
>> THANK YOU, CHIEF. >> THANK YOU.
>> THIS TIME, WE WANT OUR NEXT PRESENTATION PRESENTED BY CHIEF PERRY, PROCLAMATION HONORING MAY 10TH THROUGH THE
16TH AS POLICE WEEK. >> GOOD AFTERNOON MAYOR AND COUNCIL. ANNUALLY, WE'LL BRING FORWARD THIS PROCLAMATION TO RECOGNIZE OUR POLICE OFFICERS DURING THE WEEK OF MAY 10TH THROUGH MAY 16TH.
MORE IMPORTANTLY, WE WANT TO RECOGNIZE THOSE WHO HAVE MADE
[01:15:01]
THE ULTIMATE SACRIFICE PROTECTING AND SERVING OUR COMMUNITIES. THE PROCLAMATION TONIGHT ALSO IS IN HONOR OF OUR COMMUNITY. WE HAVE ABOUT ABSOLUTE WONDERFUL COMMUNITY THAT RECOGNIZES OUR POLICE DEPARTMENT EVERY YEAR, I COULD NOT BE MORE APPRECIATIVE IN OUR COMMUNITY. TONIGHT, I WOULD LIKE FOR OFFICERS ON DUTY TO COME FORWARD AND ACCEPT THE PROCLAMATION. ON MARCH 28TH, DEAN SCHIFF, THEY WERE ON DUTY AND RESPONDED TO THE GOLD END.IT WAS A SIMPLE CIVIL CALL. SANCHEZ GETS THERE AND SHE SEES THE SUBJECT IN THE PARKING LOT.
HE IGNORES HER AND HE GOES IN THE ROOM AND LOCKS THE DOOR.
DEADEAN AND DEADEA PIGNA GOT THERE.
IT WAS A BARRAGE OF FIRES ON THESE OFFICERS.
I COULD NOT BE PROUD OF THEIR ACTIONS.
THEY REVERTED TO THE TRAINING AND THEY ARE THE TRUE HEROES.
TONIG TONIGRTO TONIGHT, I WOULD LIKE FOR THEM TO ACCEPT THE PROCLAMATION AND I WILL STAND IN THE BACK OF THE ROOM. THANK YOU.
[APPLAUSE] >> PROCLAMATION NATIONAL POLICE WEEK, MAY 10TH THROUGH THE 16TH.
CONGRESS AND THE PRESIDENT OF THE UNITED STATES DESIGNATED MAY 15TH AS PEACE OFFICER MEMORIAL DAY AND THE WEEK OF IN WHICH MAY 10TH FALLS AS A NATIONAL POLICE WEEK.
AND WHERE AS THE MEMBER OF THE HUTCHINS DEPARTMENT PLAYING AS A CENTRAL ROAD AND THE FREEDOM OF THE CITY OF HUTCHINS.
IT IS IMPORTANT TO ALL CITIZENS TO KNOW AND UNDERSTAND THE DUTIES AND RESPONSIBILITIES, THE HAZARDS AND SACRIFICES OF OUR LAW ENFORCEMENT AGENCY.
MEMBERS OF OUR LAW ENFORCEMENT AGENCY RECOGNIZE THE DUTY TO SERVE THE PEOPLE BY SAFEGUARDING, LIFE AND PROPERTY BY PROTECTING THEM AGAINST VIOLENCE, DISORDER, AND BY PROTECTING THE INNOCENCE AGAINST DECEPTIVE AND WEAK AGAINST OPPOSITION. THE MEN AND WOMEN OF THE HUTCHINS POLICE DEPARTMENT PROVIDE A VITAL PUBLIC SERVICE. NOW, THEREFORE I MARIO VASQUES, MAYOR OF THE CITY OF HUTCHINS CALLING TO OBSERVE THE WEEK OF MAY 10TH THROUGH TTHE 16TH, 2026 AS POLICE WEEK.
DURING THIS WEEK, I ENCOURAGE CITIZENS TO JOIN AND COMMEMORATE LAW ENFORCEMENT, POLICE OFFICERS, PAST AND PRESENT WHO HAVE FAITHFULLY AAND DEVOTED THEIR RESPONSIBILITIES AND RENDERED AND DEDICATED SERVICE TO THEIR COMMUNITIES AND SO DO THIS ESTABLISHING THEMSELVES IN VALUABLE AND IN REPUTATION FOR PRESERVING THE RIGHTS OF SECURING ALL OF OUR CITIZENS. I FURTHER UPON ALL CITIZENS, I CALL UPON ALL CITIZENS OF THE CITY OF HUTCHINS TO OBSERVE FRIDAY, MAY 15TH, 2026 AS PE PEPEACE PEACE PEACE OFFICER AND HONOR THOSE WHOSE THEIR COURAGEOUS DEEDS HAVE MADE THE ULTIMATE SACRIFICE IN SERVICES AND SERVING OUR COMMUNITY OR HAVE BECOME DISABLED IN THE PERFORMANCE OF DUTY, LET US RECOGNIZE AND PAY RESPECTS TO THE SURVIVORS OF OUR FALLEN
[APPLAUSE] R P >> THANK Y'ALL SO MUCH.
[F. REGULAR AGENDA ]
[01:20:01]
>> THIS TIME, WE'LL GO TO OUR REGULAR AGENDA, ITEM FIVE DISC DISCDISCUSSING A RESOLUTIO ADOPTING A PARK.
IT IS PRESENTED BY KATHERINE LINDSEY.
>> GOOD EVENING, MAYOR AND COUNCIL.
THE OTHER MEETING WE HAD THIS ON THE AGENDA AND WE TABLED IT FOR A COUPLE OF REVISIONS. RP ININ ACCORD DANCE WITH THE SCHEDULE CHANGE, ORDINANCE THAT WAS PASSED A THE PREVIOUS MEETING, THIS PARK FACILITY RENTALRENTAL POLICY -- REFLECT FEES THAT ARE NOW IN THAT FEE SCHRSCH SCHEDULE. AS AS ASAS FAR AS SCHEDULE. AS AS ASAS F RENTING THESE FIELS AAND PAVILION AND CAMPBELL PARK.
THIS APPLIES TO THE BASEBALL FIELD AND PAVILION AT CAMPBELL PARK. IT HELPS MAKE SURE THAT PEOPLE HAVE EQUAL ACCESS TO THOSE PARK FACILITIES.
IF SOMEONE REALLY WANTS TO HAVE, YOU KNOW, FAMILY GATHERING AT THE PAVILION THEN THEY CAN RESERVE IT AND HAVE IT AT A SPECIFIC DATE AND TIME, OTHERWISE, IT IS FIRST COME AND FIRST SERVE. THERE IS NO PERMIT ASSOCIATED WITH THIS. AND IF THEY DID WANT TO HAVE SSAY SS SMOKER FOR A BARBECUE GATHERING THEN THEY HAVE TO FOLLOW THAT SPECIAL EVENT POLICY. THIS IS SPECIFICALLY FOR THE
RENTALS. >> DO THEY GET SOME KINDS OF PERMITS SO SOMEBODY COME AND TAKING UP SPACE AND YOU CAN SHOW THEM, HEY, I GOT THIS RENTED FOR RIGHT NOW?
>> YES, THEY'LL HAVE IT IN WRITING WITH THE EVENT TIME AND DETAILS. WE HAVE PUBLIC WORKS, TEND TO THE FACILITY BEFORE AND AFTER THE EVENT, COMPLETE THE INSPECTION AND MAKE SURE EVERYTHING GETS TO GO FOR THE
NEXT PERSON. >> MAKE A MOTION.
>> WE DO HAVE OUR VOTING SYSTEM NOW IN PLACE.
>> OKAY. >> I WILL MAKE A MOTION TO APPROVE RESOLUTION 42026-04-10339.
>> SECOND. >> THE MOTION BY MR. NICHOLSES AAND SECOND BY MR. ODOM TO APPROVE OUR 2026-04-10339 READ. ALL IN FAVOR, CAST YOUR VOTES.
>> OKAY, MOTION CARRIES. >> OUR NEXT ITEM IS THE RETREAT. THIS IS PRESENTED BY OUR CITY
ADMINISTRATOR. >> >> TODAY IS WEDNESDAY.
>> THEY'RE ALSO SUGGESTING ITEMS THAT WE ACCOMPLISH THIS CITY HALL CAME OUT OF RETREAT. THE RECREATION CENTER LIBRARY BUILDING CAME OUT OF A RETREAT.
OUR 911 SYSTEM CAME OUT OF A RETREAT.
RMS CAME OUT OF RETREAT. THERE IS A LOT OF STUFF CAME OUT OF THE RETREAT, OKAY? AND ONE OF THEM WAS THE PARKS MASTER PLAN WAS PRESENTED THE IDEA AND NOW WE ARE DOING IT.
WE HAVE STAFF AND I BELIEVE TTHAT EVERY TTHAT ONE STARTED WHAT THEY WOULD LIKE TO TALK ABOUT THE RETREAT. SO, ANY QUESTIONS YOU MAY HAVE
I WILL ADDRESS. >> I WOULD LIKE SOME PROGRAMS
>> JUST ADD IT TO THE LIST. >> DID YOU GET THAT?
>> SUMMER PROGRAMMING, IS THAT WHAT YOU SAID?
>> YES. >> I WOULD LIKE TO CONSIDER FINANCE SOME WAY TO EXPAND THE PARK IN THE SKYLINE AREA.
[01:25:01]
>> I WOULD LIKE TO ADD, WE NEED TO LOOK MORE INTO THE ELDERLY IN THE COMMUNITY, COMING UP WITH A PLAN FOR
THAT. >> WHICH ONE? I AM SORRY,
WHICH PROGRAM? >> JUST PROGRAM FOR SENIOR
>> ANYONE ELSE HAS ANY IDEA YOU WANT TO ADD? WE CAN DO IT NOW OR WE CAN ADD TO IT AS WE GO.
NEXT ITEM, PLEASE. >> NEXT ITEM IS WE HAVE ITEM SEVEN WHICH IS DISCUSSING THE COUNTY OF DALLAS TO RESALE TAX PROPERTY. THIS ITEM IS PRESENTED BY OUR CITY'S ADMINISTRATOR, MR. QUIN.
>> TYPICALLY, DALLAS COUNTY SELLING PROPERTIES AT COURTHOUSE STEPS EXCEPT FORBIDS.
THIS TIME, THEY USUALLY TRY TO TAKE A BID THAT'S OFFICIALLY COVERING THE TAXES. ON THIS ONE PROPERTY, 1024, WALNUT RIDGE LANE, THEY DID NOT RECEIVE A SUFFICIENT BID.
SO, THEY ARE ASKING FOR COUNCIL TO APPROVE THEM TO GO OUT AND SELL THE PROPERTY TO INTEREST PARTIES WHO'LL COVER THE TAXES. THE PROPERTY VALUED AT $55,000. SO, ASKING FOR PERMISSION TO GO OUT AND SELL THIS PROPERTY IN ATTEMPT TO GET MORE THAN WHAT THE TAXES ARE OWED. THE SALES FOR ANYBODY WHO WANTS TO BUY A VACANT LOT AT 1024, WALNUT RIDGE LANE IN THE CITY OF HUTCHINS. THEY PREPARED A RESOLUTION FOR
YOU TO APPROVE TO DO THIS. >> I WILL MAKE A MOTION TO APPROVE. IT IS PRESENTED BY MR. QUIN,
>> THERE IS A MOTION BY MR. NICHOLS AND SECOND BY MR. RODRIGUEZ TO APPROVE RESOLUTION R2026-04-1341 READ BY THE CITY'S ADMINISTRATOR, JAMES QUIN.
ALL IN FAVOR, CAST YOUR VOTES.
MOTION CARRIES. >> WE MOVE ONTO OUR NEXT ITEM.
ITEM EIGHT. THE CITY APPROVING AN ACKNOWLEDGMENT AND CONSENT TO AN ASSIGNMENT OF AMENDED AND RESTATE TAX ABATEMENT TO REALTY EXCHANGE OF LLP.
>> THIS IS A LITTLE BIT OF A HOUSEKEEPING MATTER.
IN 20 IN 20IN 2014, YOU APPRO ABATEMENT FOR HILL WOOD.
THEY HAVE FULFILLED THEIR TEN YEARS.
THEY HAVE GOTTEN TEN YEARS, STARTING THIS YEAR, THEY'LL NO LONGER RECEIVE TAX ABATEMENT FOR THAT PROPERTY.
WE'LL RECEIVE 100% TAXES RELATED TO IT.
THEY ARE SELLING THE PROPERTY. THE AGREEMENT HAS A PROVISION, HOW DO I PUT THIS? THEY WILL NOT BE RECEIVING TAX ABATEMENT BP BUT BP IF THEY GO BLUE, THE MINIMUM TAX VALUE, IF THEY DON'T EMPLOY ENOUGH PEOPLE, THE COUNCIL STILL HAVE THE ABILITY TO CRAWL BACK AND RECAPTURE SOME OF THOSE THAT YY YOU DEBATED.
>> OKAY. >> I WILL MAKE A MOTION THAT WE'LL APPROVE THE RESOLUTION P OF P OF R2026 -- READ BY SCO BROWN.
>> SECOND. >> THERE IS A MOTION BY MR. ODOM. TO APPROVE RESOLUTION R2026 WRITTEN BY THE HGC DIRECTOR. ALL INALL IN ALL INALL IN FAVO.
[01:30:06]
CAST YOUR VOTES. GOT TO GET USED TO THIS NEW[G. EXECUTIVE SESSION ]
>> THANK YOU. >> AT THIS TIME, PURSUANT TO CHAPTER 551, SUB CHAPTER D. THE END PURSUANT TO SECTION 551072 AND SECTION 551074. THE
[H. RECONVENE INTO REGULAR SESSION ]
>> AT >> 8:01, WE ARE COMING OUT OF EXECUTIVE SESSION. WHO'S GOING TO READ THAT?
>> MAKE A MOTION RATIFY, THE EXECUTION ABOUT THE CITY MANAGER OF PURCHASING SALE AGREEMENT FOR THE PURCHASE OF 7.08 ACRE OF PLANT. DALLAS, TEXAS, OF $165,000 PLUS PAYMENT OF RELATING COST. CITY CITY CITY CITY CITY MANA SUCH DOCUMENT AS MAY BE REQUIRED.
>> SORRY, THIS IS ITEM 12 OR 13?
>> ON THE BALLOT PROPERTY AND NNOT THE MILLS PROPERTY?
>> 13. P >> I WAS GOING IN THE O
THAT'S ON THE AGENDA. >> OKAY.
>> A MOTION BY MR. NICHOLS AND MR. ELMORE TO APPROVE ITEM NUMBER 13 IS WRITTEN BY COUNCIL NICHOLS, ALL IN FAVOR, MMR. ODOM? OH, I AM SORRY. I GOT TO GET USED TO THAT.
MOTION CARRIES. >> GOT TO GET USE TO THE NEW
VOTING. >> IS THERE ANY ACTION ON 12?
>> OKAY. >> OKAY, WE'LL MOVE ONTO ITEM 14. IS THERE ACTION ON ITEM 14?
>> I DON'T KNOW. NO ACTION ON ITEM 14.
>> OKAY. OKAY, WE'LL MOVE ONTO ITEMS OF
[I. ITEMS OF COMMUNITY INTEREST ]
COMMUNITY INTERESTS. WE HAVE THE AT-WILL PUBLIC LIBRARY BOARD MEETING, TUESDAY, APRIL 21ST AT 6:30.WE WE WE HAVE THE R AND B RECY EVENT HOSTED BY THE BOARD ON SATURDAY, APRIL 25TH FROM 12:00 P.M. TO 2:30 P.M.
WE HAVE EARLY VOTING FOR OUR MAY 2ND, GENERAL ELECTION STARTED TODAY. IT RUNS THROUGH TUESDAY, APRIL, 28TH. THE SCHEDULE IS ON THE WEBSITE. WE HAVE A PARKS AND RECREATION BOARD MEETING ON MAY 5TH. WE HAVE ONE CITY COUNCIL MEETING ON MAY 12TH. IT IS FOR COUNCIL MEETING AND CANVASSING MEETING. AND THE BOARD MEETING ON
>> THERE IS A MOTION BY MR. ELMORE.
SECOND BY MR. NICHOLS TO ADJOURN.
ALL IN FAVOR. CAST YOUR VOTES.
>>>> OH - YES, WE DON'T HAVE I ON THERE.
>> THANK YOU
* This transcript was compiled from uncorrected Closed Captioning.